This excerpt taken from the EOG DEF 14A filed Mar 29, 2007.
Proposals for 2008 Annual Meeting
Pursuant to certain rules promulgated by the SEC, any proposals of holders of our common stock intended to be presented at our Annual Meeting of Shareholders to be held in 2008 must be received by us, addressed to Patricia L. Edwards, Vice President, Human Resources, Administration & Corporate Secretary, at our new address, 1111 Bagby Street, Sky Lobby #2, Houston, Texas 77002, no later than November 29, 2007 to be included in our proxy statement and form of proxy relating to that meeting.
In addition to the SEC rules referred to in the preceding paragraph, our bylaws provide that for business to be properly brought before the Annual Meeting of Shareholders, it must be either:
In addition to any other applicable requirements for business to be brought before an annual meeting by one of our shareholders, the shareholder must have given timely notice in writing of the business to be brought before an Annual Meeting of Shareholders to our Secretary. To be timely, notice given by a shareholder must be delivered to or mailed and received at the new address of our principal executive offices, 1111 Bagby Street, Sky Lobby #2, Houston, Texas 77002, no later than November 29, 2007. The notice shall set forth as to each matter the shareholder proposes to bring before the annual meeting (i) a brief description of the business desired to be brought before the annual meeting and the reasons for conducting such business at the annual meeting, (ii) the name and address, as they appear on our books, of the shareholder proposing such business, (iii) the acquisition date, the class and the number of shares of our voting stock which are owned beneficially by the shareholder, (iv) any material interest of the shareholder in such business, and (v) a representation that the shareholder intends to appear in person or by proxy at the meeting to bring the proposed business before the meeting. In addition to our bylaw provisions, a shareholder must also comply with all applicable requirements of the Securities Exchange Act of 1934, as amended (Exchange Act), and the related rules and regulations with respect to the matters set forth in our bylaw provisions. Notwithstanding anything in our bylaws to the contrary, no business shall be conducted at the annual meeting except in accordance with the procedures outlined above.