GVHR » Topics » Electronic Reporting Procedures from PEO to AIG

These excerpts taken from the GVHR 10-K filed Mar 16, 2009.

Electronic Reporting Procedures from PEO to AIG

 

PEO must comply with our electronic data procedures:

 

·                  Client changes including, but not limited to, new clients/ client locations added and client /client locations deleted, must be submitted weekly, (by FTP), on the Standard Policy Issuance Template populating all mandatory fields of information.

 

·                  If a new client/ client location is in a Master Policy state the pre-assigned Master Policy number will apply. The Master Policy number should be entered on the spreadsheet by you, using Transaction Type “E”, prior to sending to us via the FTP.

 

·                  The pre-assigned policy number must be populated for all endorsement requests and all deletions on Master Policies.  Transaction Type “E” should be used for policy changes and “D” for deletions.

 

·                  If the new client/ client location is in an MCP state and a policy number has not already been assigned in the state for that client, a new policy number must be assigned by the Specialty Underwriting Unit Underwriter.  These client/ client locations should be reported using Transaction Type “A”.

 

·                  The assigned policy number must be populated for all endorsement requests and all deletions on MCP Policies.  Transaction Type “E” should be used for policy changes and “D” for deletions.

 

·                  All new policy numbers, all client start dates and all client term dates must be migrated by the PEO, to the next Premium Audit spreadsheet.  The PAD is due to us by the 15th of each month.  The PAD should be a cumulative and running list of all your client activity for the entire contract year.

 

·                  Prior to renewal of any contract, the PEO Standard Template must be completely resubmitted.

 

·                  At renewal any client with an MCP policy in effect as of the last day of the policy term and not renewed on the next policy term must be non-renewed and reported, as non-renewed, to NCCI and Independent Bureaus.  Therefore, at renewal, you will need to provide us with a list of clients that were in your program as of the last day of your contract period but were not renewed in the program.

 


*THIS CONFIDENTIAL INFORMATION HAS BEEN OMITTED AND FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION

 

11



 

Electronic
Reporting Procedures from PEO to AIG



 



PEO must comply with our
electronic data procedures:



 



·                  Client
changes including, but not limited to, new clients/ client locations added and
client /client locations deleted, must be submitted weekly, (by FTP), on the
Standard Policy Issuance Template populating all mandatory fields of
information.



 



·                  If
a new client/ client location is in a Master Policy state the pre-assigned
Master Policy number will apply. The Master Policy number should be entered on
the spreadsheet by you, using Transaction Type “E”, prior to sending to us via
the FTP.



 



·                  The
pre-assigned policy number must be populated for all endorsement requests and
all deletions on Master Policies. 
Transaction Type “E” should be used for policy changes and “D” for
deletions.



 



·                  If
the new client/ client location is in an MCP state and a policy number has not
already been assigned in the state for that client, a new policy number must be
assigned by the Specialty Underwriting Unit Underwriter.  These client/ client locations should be
reported using Transaction Type “A”.



 



·                  The
assigned policy number must be populated for all endorsement requests and all
deletions on MCP Policies.  Transaction
Type “E” should be used for policy changes and “D” for deletions.



 



·                  All
new policy numbers, all client start dates and all client term dates must be
migrated by the PEO, to the next Premium Audit spreadsheet.  The PAD is due to us by the 15th of
each month.  The PAD should be a
cumulative and running list of all your client activity for the entire contract
year.



 



·                  Prior
to renewal of any contract, the PEO Standard Template must be completely
resubmitted.



 



·                  At
renewal any client with an MCP policy in effect as of the last day of the
policy term and not renewed on the next policy term must be non-renewed and
reported, as non-renewed, to NCCI and Independent Bureaus.  Therefore, at renewal, you will need to
provide us with a list of clients that were in your program as of the last day
of your contract period but were not renewed in the program.



 






*THIS CONFIDENTIAL INFORMATION HAS BEEN OMITTED
AND FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION



 



11
















 



Electronic
Reporting Procedures from PEO to AIG



 



PEO must comply with our
electronic data procedures:



 



·                  Client
changes including, but not limited to, new clients/ client locations added and
client /client locations deleted, must be submitted weekly, (by FTP), on the
Standard Policy Issuance Template populating all mandatory fields of
information.



 



·                  If
a new client/ client location is in a Master Policy state the pre-assigned
Master Policy number will apply. The Master Policy number should be entered on
the spreadsheet by you, using Transaction Type “E”, prior to sending to us via
the FTP.



 



·                  The
pre-assigned policy number must be populated for all endorsement requests and
all deletions on Master Policies. 
Transaction Type “E” should be used for policy changes and “D” for
deletions.



 



·                  If
the new client/ client location is in an MCP state and a policy number has not
already been assigned in the state for that client, a new policy number must be
assigned by the Specialty Underwriting Unit Underwriter.  These client/ client locations should be
reported using Transaction Type “A”.



 



·                  The
assigned policy number must be populated for all endorsement requests and all
deletions on MCP Policies.  Transaction
Type “E” should be used for policy changes and “D” for deletions.



 



·                  All
new policy numbers, all client start dates and all client term dates must be
migrated by the PEO, to the next Premium Audit spreadsheet.  The PAD is due to us by the 15th of
each month.  The PAD should be a
cumulative and running list of all your client activity for the entire contract
year.



 



·                  Prior
to renewal of any contract, the PEO Standard Template must be completely
resubmitted.



 



·                  At
renewal any client with an MCP policy in effect as of the last day of the
policy term and not renewed on the next policy term must be non-renewed and
reported, as non-renewed, to NCCI and Independent Bureaus.  Therefore, at renewal, you will need to
provide us with a list of clients that were in your program as of the last day
of your contract period but were not renewed in the program.



 






*THIS CONFIDENTIAL INFORMATION HAS BEEN OMITTED
AND FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION



 



11
















 



EXCERPTS ON THIS PAGE:

10-K (3 sections)
Mar 16, 2009
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