This excerpt taken from the LUX 6-K filed Jun 4, 2008.
IV. SHAREHOLDERS MEETINGS AND RULES FOR SHAREHOLDERS MEETINGS
The Board of Directors determines the venue, date and prior notice for the meetings in order to facilitate the shareholders attendance.
The Luxottica Directors and Auditors try to be present at the shareholders meetings, in particular those Directors who, given their positions, may make a useful contribution to the discussion and report on the business to be discussed.
A specific section of the website, under Investor Relations, contains the relevant information relating to the shareholders meetings held during the most recent fiscal years and the main resolutions adopted, the relevant notifications as well as the documents relating to the agenda. Documents relating to the meetings to be held are also available on the Companys website in compliance with current legislation.
Rules for shareholders meetings - approved at the meeting held on September 14, 2004 - have been drawn up to ensure the regular and functional management of the Luxottica ordinary and extraordinary shareholders meetings and to guarantee the right of every shareholder to participate in the discussion. The rules are available to shareholders at the Companys registered office and at the venues in which the meetings are held. They are also available to the public on website www.luxottica.com under the section Investor Relations.
Those stockholders who have sent the Company a notice by the intermediary keeping the relevant accounts, pursuant to art. 2370 of the Italian Civil Code, no later than two working days before the date scheduled for each meeting, shall be entitled to attend the Meeting.
The shares for which notice of attendance of the Meeting was given may not be transferred before the meeting has taken place.
Every shareholder who has the right to attend the meeting may be represented by written authority in accordance with the law.
The meeting Chairman, with the assistance of any necessary chosen officials, must verify the legitimacy of the constitution, confirm the identity and entitlement to attend of those present, control the conduct of the meeting and confirm the results of votes.
There is no provision for a vote by correspondence in the statute.
During fiscal year 2007, there were no significant changes in the composition of Luxotticas capital structure. The Companys by-laws, with regard to the appointment of directors and auditors, complied with the percentages established by CONSOB each time for the presentation of the lists from minority shareholders.
On May 15, 2007, an ordinary meeting was held with the following agenda:
1. Luxottica Group S.p.A. balance sheet as at December 31, 2006. Final balance sheet for December 31, 2006. Reports from the Directors, Board of Statutory Auditors and External Auditors.
2. Allocation of net income and distribution of part of the extraordinary reserves;
3. Determination of remuneration for the Board of Directors for fiscal year 2007.
This excerpt taken from the LUX 6-K filed May 25, 2007.
VI. SHAREHOLDERS MEETINGS AND RULES FOR SHAREHOLDERS MEETINGS
The Board of Directors determines the venue, date and time of call with the intent to facilitate the shareholders participation to the meetings as much as possible.
The Luxottica Directors and Auditors try to be present at the shareholders meetings, in particular those Directors who, given their positions, may give a useful contribution to the meetings discussion.
A specific section of the web site contains the significant information relating to the shareholders meetings held during the last fiscal years and the main resolutions adopted, the relating call notices, as well as the documentation concerning the matters on the agenda.
Rules for shareholders meetings - adopted to ensure the regular and functional course of the ordinary and extraordinary shareholders meetings of Luxottica Group S.p.A. - are available to shareholders at the Companys registered office and in the venues where shareholders meetings are held; they are also available to the public at www.luxottica.com.
During fiscal year 2006 (on June 15, 2006), a shareholders meeting was held with the following agenda: