Pacific Capital Bancorp DEF 14A 2009
Documents found in this filing:
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(A) OF THE
SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant x Filed by a Party other than the Registrant ¨
Check the appropriate box:
Pacific Capital Bancorp
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
1021 Anacapa Street
P. O. Box 60839
Santa Barbara, CA 93160-0839
Notice of the 2009 Annual Meeting of Shareholders
By Order of the Board of Directors,
Senior Vice President & Corporate Secretary
1021 Anacapa Street
Post Office Box 60839
Santa Barbara, CA 93160-0839
Why did I receive these proxy materials?
We are providing these proxy materials in connection with the solicitation by the Board of Directors of Pacific Capital Bancorp (PCB or the Company), a California corporation, of proxies to be voted at our 2009 Annual Meeting of Shareholders and at any adjournment and postponement thereof.
You are invited to attend our 2009 Annual Shareholders Meeting (the Annual Meeting or the Meeting) on Thursday, April 30, 2009, beginning at 10:00 a.m., Pacific Daylight Time. The Meeting will be held at the Lobero Theatre, 33 East Canon Perdido, Santa Barbara, CA 93101. This Notice of Annual Meeting, Proxy Statement, and Proxy Card, together with the Companys 2008 Annual Report, are being mailed starting on or about March 19, 2009.
Who is entitled to vote?
Shareholders who own PCB common stock at the close of business on March 2, 2009 (the Record Date) are entitled to receive this notice and to vote their shares at the Meeting. As of the Record Date, there were 47,176,965 shares of common stock outstanding and entitled to vote. Each share of common stock is entitled to one vote on each matter properly brought before the Annual Meeting.
What is the difference between holding shares as a shareholder of record and as a beneficial owner?
If your shares are registered directly in your name with our transfer agent, BNY Mellon Shareowner Services, you are considered the shareholder of record. PCB has sent the Notice of Annual Meeting, Proxy Statement, the Annual Report and Proxy Card directly to you.
If your shares are held in a stock brokerage account or by a bank or other holder of record, you are considered the beneficial owner of shares held in street name. Your broker, bank or other holder of record, who is considered the shareholder of record with respect to those shares, has forwarded the Proxy Statement, 2008 Annual Report and Proxy Card directly to you. As the beneficial owner, you have the right to direct your broker, bank or other holder of record on how to vote your shares by using the voting instruction card included in the mailing or by following their instructions for voting by telephone or on the Internet.
You may vote using any of the following methods:
Be sure to complete, sign and date the proxy card/voting instruction card and return it in the prepaid envelope. If you are a shareholder of record and you return your signed Proxy Card but do not indicate your voting preferences, the persons named in the Proxy Card will vote the shares represented by that
proxy as recommended by the Board of Directors. If you have a beneficial interest in shares held by the Companys Incentive & Investment/Salary Savings Plan and/or the Employee Stock Ownership Plan, and if the trustee does not receive your vote by April 23, 2009, the trustee will vote your shares as directed by the plan administrator.
If you are a shareholder of record, and the prepaid envelope is missing, please mail your completed proxy card to Pacific Capital Bancorp, c/o BNY Mellon Shareowner Services, P.O. Box 3510, South Hackensack, N.J. 07606-9210.
By Telephone or on the Internet
The telephone and Internet voting procedures established by PCB for shareholders of record are designed to authenticate your identity, to allow you to give your voting instructions and to confirm that those instructions have been properly recorded. If you vote by telephone or on the Internet, you do not have to return your proxy card or voting instruction card.
Shareholders of Record. You can vote by calling the toll-free telephone number on your proxy card. Please have your proxy card in hand when you call. Easy-to-follow voice prompts allow you to vote your shares and confirm that your instructions have been properly recorded. If you reside in the United States or Canada, dial 866-540-5760 and follow the instructions for telephone voting on the proxy card.
The Website for Internet voting is http://www.proxyvoting.com/pcbc. Please have your proxy card handy when you go online. As with telephone voting, you can confirm that your instructions have been properly recorded. Telephone and Internet voting facilities for shareholders of record will be available 24 hours a day, and will close at 11:59 p.m. Eastern Daylight Time on April 29, 2009.
Beneficial Holders. The availability of telephone and Internet voting for beneficial owners will depend on the voting processes of your broker, bank or other holder of record. Therefore, we recommend that you follow the voting instructions in the materials you receive. If telephone and/or Internet voting are available to you, voting facilities will close at 11:59 p.m. Eastern Daylight Time on April 29, 2009.
In Person at the Annual Meeting
All shareholders may vote in person at the Annual Meeting. You may also be represented by another person at the Meeting by executing a proper proxy designating that person. If you are a beneficial owner of shares, you must obtain a legal proxy from your broker, bank or other holder of record and present it to the inspectors of election with your ballot to be able to vote at the Meeting.
Your vote is important. You can save us the expense of a second mailing by voting promptly.
What do I do if I want to change my vote?
You may revoke your proxy and change your vote at any time before the polls close at the Meeting by submitting a properly signed proxy with a later date; voting by telephone or via the Internet (your latest vote is counted); or voting in person at the Meeting.
What shares are included on the proxy card?
If you are a shareholder of record, you will receive only one proxy card for all the shares you hold in:
If you are an employee,
If you hold shares in the Pacific Capital Bancorp 401(k) Savings Plan or the Employee Stock Ownership Plan (collectively, the Plans), your completed Proxy Card will serve as a voting instruction card for the trustee, The Charles Schwab Trust Company. If you do not vote your shares or specify your voting instructions on your Proxy Card, the administrator of the Plans or the trustee will vote your shares in favor of managements recommendations. To allow sufficient time for voting by the trustee and the administrators of the Plans, they must receive your voting instructions by April 23, 2009.
If you receive multiple proxy cards, your shares are probably registered differently or are in more than one account. Vote all proxy cards received to ensure that all your shares are voted. Unless you need multiple accounts for specific purposes, we recommend that you consolidate as many of your accounts as possible under the same name and address. If the shares are registered in your name, contact our transfer agent, BNY Mellon Shareowner Services, 888-835-2829; otherwise, contact your brokerage firm.
Is there a list of shareholders entitled to vote at the Annual Meeting?
The names of shareholders entitled to vote at the Annual Meeting will be available for inspection at the Meeting and for ten days prior to the Annual Meeting for any purpose germane to the Annual Meeting. The list is available between the hours of 8:30 a.m. and 4:30 p.m. at our principal executive offices at 1021 Anacapa Street, Santa Barbara, CA, c/o Corporate Secretary.
What are the voting requirements to elect the Directors and to approve each of the proposals discussed in this Proxy Statement?
The presence of the holders of a majority of the outstanding shares of common stock entitled to vote at the Annual Meeting, present in person or represented by proxy, is necessary to constitute a quorum. Abstentions and broker non-votes are counted as present for purposes of determining whether a quorum is present to transact business at the Annual Meeting. Under California law, since there is no particular percentage of either the outstanding shares or the shares represented at the meeting required to elect a Director, abstentions and broker non-votes will have the same effect as shares not represented at the Annual Meeting with respect to the election of the Directors. Abstentions and broker non-votes will not be counted for purposes of determining the number of shares represented and voting with respect to the other proposals to be considered at the Annual Meeting, provided that shares voting affirmatively for such proposals are required to constitute at least a majority of the required quorum.
A broker non-vote occurs when a bank, broker or other holder of record holding shares for a beneficial owner does not vote on a particular proposal because that holder has not received instructions from the beneficial owner and does not have discretionary voting power for that particular item under applicable rules.
If you are a beneficial owner, but have not given voting instructions to your bank, broker or other holder of record, that holder is still permitted to vote your shares on the election of Directors, the ratification of Ernst & Young LLP (E&Y) as our independent registered public accounting firm and the non-binding advisory proposal on executive officer compensation. This is often referred to as discretionary voting.
Proposals Requiring Your Vote
Election of Directors. An affirmative plurality of the votes cast is required for the election of Directors. You may vote for or withheld with respect to the election of Directors. Only votes for or withheld are counted in determining whether a plurality has been cast in favor of a Director. Brokers have discretionary voting with respect to this proposal.
Ratification of Selection of E&Y. An affirmative vote of a majority of the shares represented and voting is required to ratify the selection of E&Y as our independent registered public accounting firm. Abstentions will have the same effect as a vote against the proposal but are counted for purposes of satisfying the quorum requirement. Brokers have discretionary voting with respect to this proposal.
Approval of Non-Binding Advisory Proposal on Compensation of Named Executive Officers. Approval of this proposal requires the affirmative vote of a majority of the shares present at the meeting and entitled to vote. Abstentions will have the same effect as a vote against the proposal but are counted for purposes of satisfying the quorum requirement. Brokers have discretionary voting with respect to this proposal.
Could other matters be decided at the Annual Meeting?
If other matters are properly presented at the Meeting for consideration, the persons named in the Proxy Card will have the discretion to vote on those matters for you. At the date this Proxy Statement went to press, we did not know of any other matters to be raised at the Meeting.
Can I access the Proxy Statement, Annual Report and Form 10-K on the Internet?
The Notice of Annual Meeting and Proxy Statement, the 2008 Annual Report and the Form 10-K (the proxy materials) are available on our web site at www.pcbancorp.com/investors. Instead of receiving future copies of these documents by mail, most shareholders can elect to receive an e-mail that will provide electronic links to them. Opting to receive your proxy materials online will save us the cost of producing and mailing documents to your home or business, and also will give you an electronic link to the proxy voting site.
Shareholders of Record: If you vote on the Internet at http://www.proxyvoting.com/pcbc, simply follow the prompts for enrolling in the electronic proxy delivery service.
Beneficial Shareholders: If you hold your shares in a brokerage account, you also may have the opportunity to receive copies of the proxy materials electronically. Please review the information provided in the proxy materials mailed to you by your bank or broker regarding the availability of this service.
Who will pay for the cost of this proxy solicitation?
We reimburse brokers, nominees, fiduciaries and other custodians reasonable fees and expenses in forwarding proxy materials to shareholders. Directors, officers and employees of the Company or our proxy solicitor may solicit proxies on behalf of the Company in person or by telephone, facsimile or other means. Employees do not receive additional compensation for soliciting proxies. We retained the services of Morrow and Co., LLC, 470 West Avenue, Stamford, Connecticut to assist us with soliciting proxies this year for $6,000 (plus out-of-pocket expenses).
Who will count the vote?
Representatives of our transfer agent, BNY Mellon Shareowner Services, will tabulate the votes and act as inspectors of election. The Company has a policy of confidential voting that applies to all shareholders.
How can I find the voting results of the meeting?
We will announce preliminary voting results at the Annual Meeting. Final results will be published in our quarterly report for the second quarter of 2009, which we will file with the Securities and Exchange Commission (the SEC), on or before August 10, 2009. You may obtain a copy of our Form 10-Q on the Internet through the SECs electronic data system at www.sec.gov or through our website at www.pcbancorp.com/investors.
The current term of office of the Directors expires at the Annual Meeting. On February 11, 2009, Messrs. Lee Mikles and John T. Olds informed the Board of Directors that they will not stand for re-election at the Annual Meeting on April 30, 2009. The Companys Bylaws provide that the number of directors shall be determined by resolution of the Board of Directors. The Board of Directors, by resolution, fixed the size of the Board at ten, effective April 30, 2009, such that no vacancies will result from Mr. Mikles and Mr. Olds departures as directors. Accordingly, at the Annual Meeting, you will be asked to vote on the election of ten Directors who will constitute the Companys Board of Directors.
Both Messrs. Mikles and Olds indicated that their decision was made to enable them to devote more time to their other personal and business commitments. Both have indicated that they would like to remain in formal advisory/consultant roles to PCB. The Board of Directors expresses its sincere gratitude to Messrs. Mikles and Olds for their service and contributions to the Board of Directors. The Governance & Nominating Committee is currently conducting a search to identify new directors, but does not anticipate completing its search before the Annual Meeting.
Considering the best interests of the Company, the Governance & Nominating Committee recommended an amendment to the Directors Retirement Policy to extend the term of a Director beyond age 72 if the Director has specific expertise which is needed by the Company during the period of the extension. The Board approved the amendment in January 2009. Mr. Robert W. Kummer, Jr., 72, who has extensive banking experience, consented to serve on the Board for another one-year term. The Governance & Nominating Committee will continue to re-assess such term extension annually through its Board evaluation process.
The Board proposes that the following nominees, all of whom are currently serving as Directors of the Company and of its operating subsidiary, Pacific Capital Bank, N.A. (the Bank), be re-elected for a new term of one year and until their successors are duly elected and qualified. Each of the nominees has consented to serve if elected. If any of them becomes unavailable to serve as a Director before the Annual Meeting, the Board may designate a substitute nominee. In that case, the persons named as proxies will vote for the substitute nominee designated by the Board. Unless you indicate on the Proxy Card that your vote should be withheld from any or all of the nominees, the Proxy Committee intends to vote all proxies for the election of each of these nominees. A plurality of votes cast is required for the election of Directors.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE ELECTION
OF THESE NOMINEES AS DIRECTORS.
Corporate Governance and the Board of Directors
PCB is committed to conducting its business with integrity and in an ethical manner. We have adopted a number of policies and practices, some of which are described below, that highlight our commitment to sound corporate governance principles. We also maintain a corporate governance page on our website that includes additional information and copies of our Bylaws and articles of incorporation, as well as the codes of conduct, Statement on Corporate Governance, and committee charters. The corporate governance page can be found by clicking on the Investor Relations section on our website at www.pcbancorp.com.
In accordance with the current listing standards of The NASDAQ Stock Market, the Board of Directors, on an annual basis, affirmatively determines the independence of each Director or nominee for election as a Director. The Board of Directors has determined that, with the exception of our employee Directors, Messrs. Leis, Larson, and Horton, and a non-employee Director, Mr. Mackall, all of its members are independent directors, using the definition of that term in the listing standards of The NASDAQ Stock Market. All members of the Boards standing Audit, Compensation, and Governance & Nominating Committees, more fully described below, are also independent Directors.
Communications with the Board of Directors
If you wish to communicate with the Board, the Chairman of the Governance & Nominating Committee or with the independent Directors as a group, you may send your communication in writing to the Corporate Secretary, Pacific Capital Bancorp, 1021 Anacapa Street, Santa Barbara, CA 93101. You must include your name and address in the written communication and indicate whether you are a shareholder of the Company. The Corporate Secretary will compile all communications, summarize lengthy, repetitive or duplicative communications and forward them to the appropriate Director or Directors. The Corporate Secretary will not forward non-substantive communications or communications that pertain to personal grievances, but instead will forward them to the appropriate department within the Company for resolution. If this is the case, the Corporate Secretary will retain a copy of such communication for review by any Director upon his or her request.
Codes of Ethics
The Board expects all Directors, as well as officers and employees, to display the highest standard of ethics, consistent with the principles that have guided the Company over the years. The Company has an enterprise-wide Code of Ethics that provides formal guidance in an increasingly complex and demanding business environment. The Code of Ethics addresses several areas of corporate citizenship, including conflicts of interest, protection of confidential information, and compliance with various banking laws and regulations. Any business interests which adversely affect the quality of work performed, compete with the Companys activities, involve use of Company equipment, supplies, technology or facilities, or imply sponsorships or support by the Company are not permitted.
In addition, the Board has adopted an Ethics Policy that applies to the senior financial officers of the Company to ensure that the financial affairs of the Company are conducted honestly, ethically, accurately, objectively, consistent with best accounting practices and in compliance with all applicable governmental law, rules and regulations. Our CEO and CFO certify to such in all published financial statements.
Transactions with Related Persons
It is the responsibility of each Director and prospective director to disclose to the Board any relationship that could impair his or her independence or any conflict of interest with the Company, including affiliations of a Director or prospective director or an immediate family member (defined as a persons spouse, parents, children, siblings, mothers and fathers-in-law, sons and daughters-in-law, brothers and sisters-in-law, and anyone, other than domestic employees) who shares such persons home, of a director or prospective director with a (1) customer, supplier, distributor, dealer, reseller or other channel partner of the Company; (2) lender, outside legal counsel, investment banker or consultant of the Company; (3) a significant shareholder of the Company; (4) charitable or not-for-profit institution that has received or receives donations from the Company or (5) competitor or other person having an interest adverse to the Company. This policy is stated as part of our Statement on Corporate Governance and can be viewed on the governance documents section of our website at www.pcbancorp.com/investors.
Some of our Directors and the companies with which they are associated are our customers, and we expect to have banking transactions with them in the future. In our opinion, all loans and commitments to lend were made in the ordinary course of our business and were in compliance with applicable laws. Terms, including interest rates and collateral, were substantially the same as those prevailing for comparable transactions with other persons of similar creditworthiness. In our opinion, these transactions do not involve credits which are different than extended to non-Board customers more than a normal risk of collectibility or present other unfavorable features. We have a very strong written policy regarding review of the adequacy and fairness of the our banking subsidiarys loans to its directors and officers.
Mr. Mackall is a partner in the law firm of Seed Mackall LLP, which has provided, and continues to provide, legal services to the Company. These services include representing the Company in real estate leasing matters and litigation. For fiscal 2007 and 2008, payments made by PCB have not exceeded 5% of his firms gross revenue. Additionally, the firm provides legal services to estates of which the Bank is an executor and trusts of which the Bank is a Trustee. These legal services are not provided directly to the Bank, but rather to estates or trusts in which the Bank has a fiduciary role. The fees and costs billed by Seed Mackall LLP for these services to estates and trusts are excluded for purposes of determining the 5% threshold.
With respect to employees, the Companys Code of Conduct provides written guidelines for outside business interests (sole proprietorship, partnership or ownership of ten percent or more of the stock of any business). Any outside association, business interest or employment must be disclosed in writing by the employee and may require prior approval from the divisions senior leader. Outside association or employment, which may present a conflict of interest, must be discussed with our internal audit department. The Boards Audit Committee periodically reviews compliance with this Code.
Corporate Governance Statement and Bylaws
Our Board has adopted Corporate Governance principles that supplement certain corporate governance provisions of our Bylaws and relate to, among other things, the composition, structure, interaction and operation of the Board of Directors. Some of our key governance features and policies are summarized below.
Separate Chairman and CEO. Our Board adopted a policy to separate the roles of Chief Executive Officer and Chairman of the Board. Dr. Birch has served as independent Chairman since 2004.
Executive Sessions. Independent Directors meet in executive sessions throughout the year, including meeting annually to consider and act upon the recommendation of the Compensation Committee regarding the compensation and performance of the CEO.
Term of Office. Directors serve for a one-year term or until their successors are elected and qualified. The Board does not have term limits, instead preferring to rely upon the retirement and annual evaluation procedures described herein as the primary methods of ensuring that each Director continues to act in a manner consistent with the best interests of the shareholders and the Company.
Evaluation of Board Performance. A Board assessment and Director self-evaluation are conducted annually in accordance with an established evaluation process and includes evaluation of Director performance on committees. The Governance & Nominating Committee oversees this process and reviews the assessment and self-evaluations with the full Board.
Change in Principal Occupation of Director. An independent Director must tender his or her resignation for consideration by the Governance & Nominating Committee if there is a change in relevant circumstances (such as change of employment or residence or retirement), from that which existed at the time of the election of the Director. Ms. Odell notified the Governance & Nominating Committee that she had retired as President & Chief Executive Officer of Inogen, Inc. and would remain as an advisor to that company. The Board acknowledged her change in employment status and approved her continued service as a Director.
Director Retirement Policy. The normal retirement policy is that a Director may not stand for re-election after reaching age 72. Employee Directors may not serve as Directors once their employment with the Company ends. The Board has the discretion, however, to extend the term of a Director beyond age 72 if the Director has specific expertise which is needed by the Company during the period of the extension. The Board would continue to re-assess a term extension annually through its Board evaluation process. As noted under Proposal 1 Election of Directors, the Board approved such an extension in January 2009 for Mr. Robert W. Kummer, Jr., who has extensive banking experience and consented to serve on the Board for another one-year term.
Director Criteria. The Governance & Nominating Committee reviews the appropriate skills and characteristics required of Directors in the context of the current composition of the Board of Directors with the goal of creating a balance of knowledge, experience and diversity. Candidates considered for nomination to the Board of Directors may come from several sources, including current and former directors, professional search firms and shareholder nominations. Nominees for director are evaluated, in consultation with the Companys Chairman and by the Governance & Nominating Committee, which may retain the services of a professional search firm to assist it in identifying or evaluating potential nominees.
The Governance & Nominating Committee considers several factors when making its determination whether a nominee is qualified for the position of Director, including: independence; the highest professional and personal ethics and integrity; willingness to devote sufficient time to fulfilling duties as a Director; impact on the diversity of the Boards overall experience in banking, finance, business, academic, technology and other areas relevant to the strategic needs of the Company; and the number of other public boards on which the candidate may serve.
Access to Independent Advisors. The Board and each Board committee have the right at any time to retain independent outside financial, legal or other advisors.
Director Stock Ownership Guidelines. Each member of the Board is expected to hold, at a minimum, an amount of shares at any one time equivalent to five times the Directors annual retainer fee. A new Board member must own a minimum of $1,000 worth of shares at the time of election to the Board and has up to five years to attain the stock ownership requirement. In administering this policy, however, the Board takes into consideration the market fluctuations in our stock price that may create a situation in which a Director falls below the minimum requirement.
Director Education. The Company has and will continue to maintain an orientation program that consists of written material, oral presentations and site visits. New directors are encouraged to attend meetings of all Board committees to acquaint themselves with the work and operations of each committee. We also provide for ongoing director education opportunities for the Board. During 2008, all of our Directors attended and received credit for a Riskmetrics/ISS accredited in-house program conducted by the National Association of Corporate Directors in the following topics: Role of the Board in Corporate Strategy and the Role of the Governance Committee. Additionally, several of our Board members have attended accredited programs in executive and board compensation and audit and risk oversight.
Committees of the Board
The Board and its committees meet regularly throughout the year and convene executive sessions and special meetings as appropriate. During 2008, the full Board met 11 times, four of which were special meetings. The non-employee Directors met in executive session during six of the 11 meetings. No member attended fewer than 75% of the Board meetings or committee meetings on which the member sits. All continuing Directors are expected to attend our Annual Meeting of Shareholders, and 10 of our 11 directors attended our 2008 Annual Meeting of Shareholders.
The table below provides membership for each of the Board Committees as of March 2, 2009.
In addition to the above Committees, we have the following standing Committees of the Bank:
Refund Anticipation Loan/Refund Transfer Committee
Membership: Mr. Kummer, Chairman, Mr. Larson, Mr. Leis, Mr. Mackall and Mr. Mikles.
Trust Oversight Committee
Membership: Mr. Mackall, Chairman, Mr. Hambleton, Mr. Horton and Ms. Odell.
Directors Loan Committee
Membership: Mr. Hambleton, Chairman, Mr. Horton, Mr. Kummer and Mr. Mackall.
The Audit Committee assists the Board in its general oversight of the Companys financial reporting, internal controls and audit functions, and is directly responsible for the appointment, retention, compensation and oversight of the work of our independent registered public accountants. The committee charter can be found through the Investor Relations link of our corporate website at www.pcbancorp.com/investors. For more information on our Audit Committee, see pages 21 through 24 of this Proxy Statement.
The Compensation Committee is comprised of three members, each of whom is an independent director under the rules of NASDAQ. The Committee has the authority to retain (at the Companys expense) outside counsel, experts, and other advisors as it determines appropriate to assist it in the full performance of its functions. The Committee held seven meetings in 2008, three of which were special meetings.
The Committee charter is posted on the Companys website under www.pcbancorp.com/investors. A summary of the Committees responsibilities include:
Compensation Committee Interlocks and Insider Participation
No member of the Compensation Committee is or has been an officer or employee of the Company or any of its subsidiaries. There were no Compensation Committee interlocks as defined under SEC rules during 2008.
Governance & Nominating Committee
The Governance & Nominating Committee provides oversight and guidance to ensure that the membership, structure, policies and processes of the Board of Directors and its Committees facilitate the effective exercise of the Boards role in the governance of the Company. The Committee is comprised of four members, each of whom is an independent director under the rules of NASDAQ. The Committee has the authority to retain (at the Companys expense) outside counsel experts, and other advisors as it determines appropriate to assist it in the full performance of its functions. The Committee met four times in 2008.
The Governance & Nominating Committee charter is posted on the Companys website under www.pcbancorp.com/investors. The Committees responsibilities include:
The Executive Committee may exercise the authority of the Board between Board meetings, except to the extent that the Board has delegated authority to another committee or to other persons, and except as limited by California law. The Executive Committee did not meet in 2008.
Directors Loan Committee
By resolution dated January 27, 2009, the Board of Directors of the Bank established the Directors Loan Committee (DLC). The purpose of the DLC is to provide oversight on matters relating to credit and lending strategies and objectives of the Bank, including: credit risk management oversight (review of internal credit policies and establishing portfolio limits); and review the quality and performance of the Banks credit portfolio.
Refund Anticipation Loan/Refund Transfer Committee
The Refund Anticipation Loan/Refund Transfer Committee (the RAL/RT Committee) is responsible for providing oversight and guidance to management regarding the RAL/RT Programs; monitoring the operations, strategy and financial performance of the RAL/RT Programs; and ensuring that the Board of Directors has adequate information about the RAL/RT Program on a timely basis to exercise its fiduciary and governance responsibilities to the Company and its shareholders. The committee charter is posted on our corporate website at www.pcbancorp.com/investors. The RAL/RT Committee met eight times during 2008.
Trust Oversight Committee
The Trust Oversight Committee has oversight responsibility for all aspects of the trust and wealth management divisions. The committee chairman reports to the Board on matters affecting the trust and investment management and investment advisory activities of the Company. The Committee met four times in 2008, and the charter is posted on our website.
Our director compensation program is designed to attract and retain qualified, independent directors to represent our shareholders on the Board and act in their best interest. The Compensation Committee, which consists solely of independent directors, has primary responsibility for reviewing and recommending any changes to our director compensation program. All recommended compensation changes require approval or ratification by the full Board of Directors. Compensation for the members of our Board is reviewed regularly by the Compensation Committee.
Our Board of Directors includes three PCB officers: Mr. Leis, who serves as President and Chief Executive Officer; Mr. Larson, who serves as Vice Chairman; and Mr. Horton, who serves as a Vice Chairman. Mr. Horton is a part-time employee of the Company and has reduced his hours, which is reflected in his compensation. While compensation for Mr. Horton is shown in the Director Compensation Table, his compensation is for employment compensation, not for Directors fees. As named executive officers, information regarding the determination of Mr. Leis and Mr. Larsons compensation can be found in the Compensation Discussion and Analysis and the executive compensation disclosure tables provided within this proxy. Messrs. Leis, Larson and Horton do not receive compensation for their service as Directors. Additional information regarding the compensation for Messrs. Leis and Larson can be found in the executive compensation disclosure tables, while compensation information for Mr. Horton is set forth in the Director Compensation Table.
During fiscal 2008, the Compensation Committee, with the assistance of its compensation consultant, Amalfi Consulting, evaluated the competitiveness of our Board compensation program. Management is not involved in determining or recommending the Board compensation. During its evaluation process, the Compensation Committee considered the following items:
The Compensation Committee examined both the amounts and the components of our Board compensation program, as well as the aggregate overall board compensation costs. The Compensation Committee determined that our general Board structure is relatively consistent with the peer group. In addition, the Compensation Committee determined that the compensation structure (cash retainers, per board meeting fees and average committee meeting fees), and total compensation (fees and equity) amounts place our Directors in a competitive market position. As a result, no adjustments were made to our directors compensation program in 2008.
Our current compensation program for non-employee directors is shown on the following chart:
(1) Dr. Birch, who serves as our independent, non-employee Chairman of the Board, does not receive any compensation in addition to his annual retainer fee, except for the annual restricted stock award.
(2) The per-meeting Board fee is paid for our quarterly board meetings, which are two-day meetings, and the annual strategic planning session with management. Special Board meetings held during the year are included as part of the annual Board retainer fee, unless a special meeting calls for preparation time similar to the quarterly two-day meetings. A similar analysis applies for special Committee meetings. The Chairman of the Board makes the determination as to whether special meetings held during the year are eligible for meeting fees.
We pay the applicable retainers and meeting fees set forth above in quarterly installments. Directors are reimbursed for reasonable out-of-pocket expenses incurred in connection with attendance at Board and committee meetings. Non-employee Directors do not receive any perquisites as part of their compensation.
Equity Compensation. For fiscal year 2008, our non-employee directors received a restricted stock award of 2,060 shares (valued at $45,000 on April 29, 2008). Our practice is to grant an annual restricted stock award on the date of each annual meeting of shareholders, which grant fully vests 12 months from date of grant.
(as of December 31, 2008)
(1) As described in the Director Compensation Overview section, employee Directors do not receive compensation from the Company for their services as Directors. Mr. Olds compensation is not reflected in this table as his term as a Director began on January 1, 2009 and continues to the date of the Annual Meeting.
(2) Amounts in this column for Mr. Knopf include a deferral of his annual retainer fees in the amount of $57,000.
(3) Amounts included in this column reflect the 2008 compensation expense amounts incurred by the Company in fiscal year 2008 for restricted stock awards made in prior years. Restricted stock granted to non-employee Directors vests 12 months from the date of grant and was made pursuant to the terms of the 2002 Stock Plan and the 2008 Equity Incentive Plan. Compensation expense for restricted stock is measured based on the closing stock price on the grant date and is recognized over the vesting period. Each non-employee Director receives an annual equity award valued at $45,000 on the date of each Annual Meeting.
The amounts reflected in the table below represents the restricted stock grants that are associated with the compensation expense reported in the Directors Compensation Table:
(4) The amounts included in column (d) reflect compensation costs incurred by the Company in fiscal year 2008 for a January 4, 2007 reload grant to Dr. Birch, a June 15, 2007 reload grant to Mr. Knopf, and an August 6, 2007 reload grant to Mr. Horton. Regarding reload grants, the number of shares granted is equal to the number of shares tendered in payment of the option exercise price. The amount paid through the tender of shares is equal to the fair market value of the Companys stock as of the date the shares are tendered. Reload option grants vest and first become exercisable one year following grant. There are also certain restrictions on reload options, which are described in the plans. No non-qualified stock options were granted to Directors in 2008. The table below shows the number of outstanding stock options for each non-employee Director as of December 31, 2008.
Outstanding Stock Options
(as of December 31, 2008)
(5) The Company does not have a pension plan or other supplemental executive retirement plan for non-employee Directors. The deferred compensation plan does not provide above-market interest.
(6) Column (g) reflects quarterly dividends earned on outstanding restricted stock, as well as aggregate earnings on deferred compensation in fiscal 2008.
All Other Compensation
(7) Mr. Horton is an employee of the Company and receives compensation for his services as an employee. His salary amount in column (b) includes a salary deferral in the amount of $13,269. He also received a supplemental early retirement payment pursuant to an agreement in place at the time of the Companys merger in December 1998 with the former Pacific Capital Bancorp. His amounts in the All Other Compensation include:
* At December 31, 2008, Mr. Horton held 2,250 shares of unvested restricted stock and 39,355 outstanding stock options.
Directors Equity Plans. As disclosed in the Director Compensation Table, non-employee Directors also are entitled to receive equity grants under the 2008 Equity Incentive Plan, which is an omnibus equity plan. In 2008, all non-employee Directors received a restricted stock grant valued at $45,000, which fully vests one year from date of grant. For further information about the equity plans, please see the Compensation Discussion and Analysis section.
Directors Deferred Compensation Plan. Non-employee Directors may participate in the Companys Non-Qualified Deferred Compensation Plan and can elect to defer all or a part of their annual cash retainers and meeting fees. Participants have the option to select from several measurement funds in their deferred compensation account and can specify allocation amounts in increments of 1%. For further information, see the Non-Qualified Deferred Compensation Plan section of this Proxy Statement.
Proposal 2. Ratification of Independent Registered Public Accounting Firm
The Board of Directors, upon the recommendation of its Audit Committee, has ratified the selection of E&Y to serve as its independent registered public accounting firm for 2009. Representatives of E&Y will be present at the Annual Meeting to answer questions and will have the opportunity to make a statement if they desire to do so.
We are asking our shareholders to ratify the selection of E&Y as our independent registered public accounting firm. Although ratification is not required by our Bylaws or otherwise, the Board is submitting the selection of E&Y to our shareholders for ratification because we value our shareholders views on the Companys independent public accounting firm and as a matter of good corporate practice. In the event that our shareholders fail to ratify the selection, it will be considered as a direction to the Board of Directors and the Audit Committee to consider the selection of a different firm. Even if the selection is ratified, the Audit Committee, in its discretion, may select a different independent registered public accounting firm, subject to ratification by the Board, at any time during the year if it determines that such a change would be in the best interests of the Company and its shareholders.
YOUR BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE RATIFICATION OF ERNST & YOUNG, LLP AS ITS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2009.
The Audit Committee assists the Board in its general oversight of the Companys financial reporting, internal controls and audit functions, and is directly responsible for the appointment, retention, compensation and oversight of the work of our independent registered public accountants. The Audit Committee has the authority to retain outside legal counsel, accountants and other experts or consultants, as it deems appropriate. In 2008, the Audit Committee held a total of 12 meetings; seven of which were special meetings to review financial and regulatory filings.
The Audit Committee charter is posted on the Companys website under www.pcbancorp.com/investors. A summary of the Audit Committees responsibilities include:
Audit Committee Financial Experts and Qualifications
The Board of Directors has determined that Mr. Nightingale, the Chairman of the Audit Committee, is an audit committee financial expert for purposes of the SECs rules and that each of the members of the Audit Committee is independent, as defined by the rules of NASDAQ. In addition, Audit Committee members meet the following criteria established by the Board of Directors:
Audit Committee Report
The Audit Committee reviews the Companys financial reporting process on behalf of the Board of Directors. Management has the primary responsibility for the completeness and accuracy of financial statements and the reporting processes, including the system of internal controls.
The Audit Committee is comprised of four independent directors and operates under a written charter approved by the Board of Directors. The Audit Committee is responsible for providing independent, objective oversight of the Companys accounting, financial reporting and internal controls. Members of the Audit Committee are independent as defined by SEC and NASDAQ standards. A financial expert, as defined by SEC rules, chairs the Audit Committee. The Audit Committee is responsible for the appointment, compensation, retention and oversight of the independent registered public accountants.
The Audit Committee meets and holds discussions with management and its independent registered public accountants, Ernst & Young LLP (E&Y). The Audit Committee has read and discussed the audited financial statements for fiscal year 2008 with management and E&Y. The Chief Executive Officer and the Chief Financial Officer have certified that, based on their knowledge, the financial statements and other financial information included in the annual SEC Form 10-K report, fairly present in all material respects the financial condition, results of operations and cash flows of the Company. Also, the Audit Committee has discussed with management and E&Y, managements assertions of the effectiveness of the Companys internal controls as they relate to financial reporting.
Discussions were also held with E&Y concerning matters required by the Statement on Auditing Standards (SAS) No. 61 (Communication with Audit Committees) and SAS No. 114 (The Auditors Communication with Those Charged with Governance). In addition, the Audit Committee has received and reviewed the disclosures required by the Public Company Accounting Oversight Board (PCAOB) Rule 3526 (Communication with Audit Committees Concerning Independence) and the SEC and has discussed the independent registered public accounting firms independence from the Company and its management.
Based on the reviews and discussions referred to above, we recommend to the Board of Directors the inclusion of the audited financial statements in the Companys Annual Report for the year ended December 31, 2008 on SEC Form 10-K.
The Audit Committee has discussed with management and E&Y, independence issues regarding the fees that were billed by E&Y during the fiscal year 2008. The Audit Committee approved audit, audit-related and tax services.
Pacific Capital Bancorp Audit Committee
Richard Nightingale, CPA, Chairman
John T. Olds
Audit and Non-Audit Fees
Fees for the audit of the Companys annual financial statements for the years ended December 31, 2008, and December 31, 2007, and fees billed for other services rendered by E&Y during those periods.
(1) Audit fees are fees for professional services rendered by the Companys independent registered public accountants for the annual audit of the Companys financial statements and quarterly review of financial statements, or for services that are normally provided by the accountant in connection with statutory and regulatory filings or engagements for those fiscal years. These fees include the audit of internal controls over financial reporting required by section 404 of the Sarbanes Oxley Act.
(2) Audit-related fees are for assurance and related services by the Companys independent registered public accountants that are reasonably related to the performance of the annual audit or quarterly review of the Companys financial statements and are not reported under audit fees. In 2008 and 2007, E&Y provided audit-related services for the Refund Anticipation Loan (RAL) agreed upon procedures, section 404-advisory assistance and SEC reporting. In 2007, audit-related fees included a first quarter 2007 restatement on Form 10-Q.
(3) Tax fees are fees for professional services rendered by the Companys independent registered public accountants for tax compliance, tax advice, and tax planning. In 2008 and 2007, Washington Council Ernst & Young provided tax legislative and policy services dealing with proposals before Congress that would modify the Internal Revenue Code rules governing refund anticipation loans. Amounts in this column represent fees paid to this firm.
(4) All other fees are fees for products and services provided by the companys independent registered public accountants, other than the services reported under audit fees, audit-related fees, and tax fees.
Policy on Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services of Independent Registered Public Accounting Firm
Under applicable SEC rules, the Audit Committee is required to pre-approve the audit and non-audit services performed by the independent registered public accountants in order to ensure that they do not impair the auditors independence. The SECs rules specify the types of non-audit services that the independent registered public accountants may not provide to its audit client and establish the Audit Committees responsibility for administration of the engagement of the independent registered public accountants.
Consistent with the SECs rules, the Audit Committee Charter requires that the Audit Committee review and pre-approve all audit services and permitted non-audit services provided by the independent registered public accountants to the Company or any of its subsidiaries. The Audit Committee may delegate pre-approval authority to the Chair of the Audit Committee and if it does, the decisions of that member must be presented to the full Audit Committee at its next scheduled meeting.
In 2008, E&Ys fees for audit-related services were approximately 17% of audit fees and for tax services approximately 12% of audit fees. All of the audit-related fees and tax fees disclosed above were pre-approved by the Audit Committee.
AND CERTAIN BENEFICIAL OWNERS
Security Ownership of Management
The table below shows the number of shares of our common stock beneficially owned as of March 2, 2009 by (a) each of our Directors; (b) our Named Executive Officers; and (c) our Directors and Executive Officers as a group.
(1) Some of our executive officers and employee directors own shares through the ESOP and/or the 401(k) plan. These totals are not included in the chart above to avoid duplication. Mr. Masterson does not own any shares through the ESOP or the 401(k) Plan. Shares owned as of record date by our Named Executive Officers and employee directors are noted in the following chart.
(2) This column includes exercisable stock options within 60 days following record date, March 2, 2009. For Dr. Birch, Messrs. Hambleton, Knopf, Kummer, Mackall, Nightingale and Ms. Odell, the options to purchase 6,666 shares expire on April 27, 2009.
(3) Percentages are stated to include exercisable stock options, and the asterisk represents less than 1% of outstanding shares.
(4) Totals for Mr. Larson include shares held in a brokerage account that may be pledged from time to time. Hedging, pledging, hypothecating, or using stock in any manner in which an insider might lose control over the timing of a sale is prohibited by Company policy, unless such person has obtained prior approval. The Board acknowledged and ratified Mr. Larsons margin account.
(5) Includes shares held in a trust account.
(6) Includes shares held in an IRA account.
(7) Mr. Hambletons total includes 533 shares held by his spouse.
(8) Mr. Knopfs total includes 6,702 shares held as custodian for minors.
(9) Mr. Kummers total Includes 170 shares held by his spouse.
(10) Mr. Nightingales total includes 2,667 shares held by his spouse.
(11) Ms. Odells total includes 3,242 shares held jointly with her spouse.
Security Ownership of Certain Beneficial Owners
(1) Represents shares that are beneficially owned by owners of 5% or more of our outstanding common stock as of December 31, 2008, based on Forms 13-F filed with the SEC.
(2) Represents shares that are beneficially owned by The Charles Schwab Trust Company as of March 2, 2009.
As more fully disclosed in our report on Form 10-K, the Company, as part of the TARP CPP, entered into a Letter Agreement with the United States Department of the Treasury (U.S. Treasury) pursuant to which the Company agreed to sell 180,634 shares of Preferred Stock to the U.S. Treasury, along with a warrant to purchase 1,512,003 shares of Common Stock (the Warrant Shares) at an initial exercise price of $17.92 per share. The U.S. Treasury currently owns all issued and outstanding Preferred Stock of the Company. The table above does not reflect the U.S. Treasurys ownership of the Preferred Stock because, subject to the terms of the Certificate of Designations of the Preferred Stock, the Preferred Stock is non-voting except for class voting rights on matters that would adversely affect the rights of the holders of the Preferred Stock. The table does not reflect beneficial ownership by the U.S. Treasury of the Warrant Shares because, pursuant to the Letter Agreement, the U.S. Treasury does not have any voting rights with respect to the Warrant Shares.
Section 16(a) Beneficial Ownership Reporting
Section 16(a) of the Securities Exchange Act requires our officers and directors to file reports of ownership and changes of ownership with the SEC. Our officers and directors are required by SEC regulation to furnish us with copies of all Section 16(a) forms so filed. As a matter of practice, our administrative staff assists our executive officers and Directors in preparing initial ownership reports and reporting ownership changes, and typically files these reports on their behalf.
Based on review of copies of reports furnished to us and written representations that no other reports were required during the fiscal year ended December 31, 2008, all Section 16(a) filing requirements applicable to officers, Directors and greater than 10% beneficial owners were timely filed.
Proposal 3Approval of a Non-binding Advisory Proposal on the Compensation of our Named Executive Officers
As a result of our participation in the Capital Purchase Program portion of the federal governments Troubled Asset Relief Program (TARP CPP), we are subject to the provisions of the Emergency Economic Stabilization Act of 2008, which was recently amended by the American Recovery and Reinvestment Act of 2009 to provide additional executive compensation requirements. As a result, we are required to submit to our shareholders a non-binding proposal to approve the compensation of named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC in this Proxy Statement, including the Compensation Discussion and Analysis, the executive compensation tables and any related disclosure. Shareholders are encouraged to carefully review the executive compensation sections of this Proxy Statement outlining the Companys executive compensation program.
Accordingly, the Board of Directors hereby submits for shareholder consideration, the proposal set forth below, commonly known as a say-on-pay proposal:
Resolved, that the shareholders hereby approve the compensation of our named executive officers as reflected in this proxy statement and as disclosed pursuant to the compensation disclosure rules of the Securities and Exchange Commission, which disclosure includes the Compensation Discussion and Analysis, the compensation tables and all related material.
The Board of Directors believes that the Companys compensation policies and procedures are centered on a pay-for-performance culture and are strongly aligned with the long-term interests of shareholders, and, accordingly, recommends a vote in favor of this proposal.
In the event this non-binding proposal is not approved by our shareholders, such a vote shall not be construed as overruling a decision by the Board of Directors or Compensation Committee, nor create or imply any additional fiduciary duty by the Board of Directors or Compensation Committee, nor shall such a vote be construed to restrict or limit the ability of our shareholders to make proposals for inclusion in proxy materials related to executive compensation. Notwithstanding the foregoing, the Board of Directors and Compensation Committee will consider the non-binding vote of our shareholders on this proposal when reviewing compensation policies and practices in the future.
YOUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THIS PROPOSAL ON THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS.
Named Executive Officers
Biographical information for Messrs. Leis and Larson is set forth under the heading Director Nominees. Biographical information for our other NEOs is set forth below.
Stephen V. Masterson
Executive Vice President and Chief Financial Officer
Mr. Masterson, 39, is Executive Vice President and Chief Financial Officer and joined the Company on March 24, 2008. From 2002 through 2008, Mr. Masterson was a partner at Grant Thornton LLP, a global accounting, tax and business advisory firm where he was most recently the Partner-in-Charge for the firms Woodland Hills office in Los Angeles, California. From 1992 through 2002, Mr. Masterson was employed by Arthur Andersen LLP in their Los Angeles office. He holds a Bachelor of Science degree in Commerce and Business Administration with a major in Accounting from the University of Alabama. Mr. Masterson is a Certified Public Accountant in California and is also a member of the American Institute of Certified Public Accountants.
Executive Vice President, Commercial Banking & Wealth Management Group
Mr. Toussaint, 57, is Executive Vice President, Commercial/Wealth Management Group. He joined PCB in 1999 as Senior Vice President and Division Manager, Commercial Banking Group. He was appointed Executive Vice President and Division Manager, Business Banking Group in 2001. A Phi Beta Kappa graduate of Colby College, he earned his Bachelors of Arts degree in Administrative Sciences and an MBA from the University of California, Los Angeles. Toussaint has over 30 years of banking expertise.
Frederick W. Clough
Executive Vice President and General Counsel
Mr. Clough, 65, is Executive Vice President and General Counsel. From 2006 through March 2007, he also served as Chief Administrative Officer of the Company. Prior to joining the Company in 2001, Mr. Clough was the Managing Partner of the Santa Barbara law firm of Reicker, Clough, Pfau, Pyle, McRoy & Herman, LLP. Mr. Clough is the Chairman of the Board of Directors of the Council on Alcohol and Drug Abuse and a past president of the Boards of Directors of the Santa Barbara Zoo and the Child Abuse Listening & Mediation. Mr. Clough holds a Bachelor of Arts from Stanford University, and a Juris Doctorate from UCLA School of Law.
Bradley S. Cowie
Senior Vice President, Community Lending
Mr. Cowie, 47, served as Interim Chief Financial Officer from August 3, 2007 through March 24, 2008. After Mr. Mastersons appointment as CFO, he continued to serve in this position as Chief Risk Officer which he assumed in 2006. Mr. Cowie was appointed Senior Vice President, Community Lending in September 2008. He joined the Company in April 1996 as an internal auditor. He holds a Bachelors degree from Westmont College; an MBA in International Management from American Graduate School of International Management; and is a Certified Public Accountant.
Like most companies in the financial services sector, the deteriorating economy and recent market volatility had a significant negative impact on the Companys 2008 results of operations and on the price of the Companys common stock. The effect of these events and concerns that the economy may be weak for some period of time, have been reflected in the compensation of the Companys Named Executive Officers for 2008, and in a number of executive compensation-related actions that have been taken by the Company and the Compensation Committee with respect to 2009.
The objectives of the Companys executive compensation program are to align a significant portion of each executive officers total compensation with the annual and long-term performance of the Company and the interests of the Companys shareholders. The Companys Performance-Based Annual Incentive Compensation Plan (Incentive Plan), which plays a key role in fulfilling this objective, is designed specifically to establish a direct correlation between the annual incentives awarded to the participants and the financial performance of the Company.
The Company and the Compensation Committee believe our compensation philosophy, policies and objectives outlined within this Compensation Discussion and Analysis (CD&A) are appropriately designed to allow us to effectively compensate our employees both during times of positive performance and in times of weak performance such as todays difficult economy. Consistent with our philosophy and objectives, as the Companys performance fell below threshold level, none of the Named Executive Officers received annual incentive bonuses with respect to the corporate objective portion of the 2008 incentive plan. In addition, the Compensation Committee used its discretion in determining not to make any cash incentive payments to the Named Executive Officers for achievement of individual or department performance goals, even though certain individual performance levels exceeded the threshold level. The Committee determined that specific individual performance by the Named Executive Officers in achieving Incentive Plan targets would be rewarded through equity compensation and all such payouts would be in the form of restricted stock, subject to restrictions in the amended Emergency Economic Stabilization Act of 2008 (EESA).
In 2009, the Compensation Committee has taken a number of additional actions in response to the adverse economic conditions, including a freeze on all employees base salaries (except for employee promotions) for 2009. Given concerns about performance targets and long-range forecasting during these uncertain times, the Committee, with the assistance of its compensation consultant, is reviewing our 2009 incentive plan to assure goals will result in shareholder value and continue to motivate and retain our senior management.
The Company and the Compensation Committee have taken and will continue to take steps necessary to comply with the requirements imposed in connection with the Companys participation in the Capital Purchase Program (as discussed below). These steps included the Compensation Committee undertaking an analysis to review the relationship between the Companys risk management policies and practices and its incentive compensation arrangements for the Named Executive Officers in order to identify any features in the executive compensation program that might lead to unnecessary or excessive risk taking that could threaten the value of the Company.
Effect of the Emergency Economic Stabilization Act of 2008
On October 14, 2008, the U.S. Department of the Treasury (U.S. Treasury) announced a program under the EESA. Pursuant to this program, the U.S. Treasury would make preferred stock investments in participating financial institutions (the Capital Purchase Program or TARP CPP). We participated in the Capital Purchase Program in November 2008 by selling preferred stock and common stock
purchase warrants to the U.S. Treasury. As a result, we became subject to certain executive compensation requirements under EESA, U.S. Treasury regulations, and the contract pursuant to which we sold such preferred stock. Those requirements apply to what the U.S. Treasury refers to as our Senior Executive Officers (SEOs). Presently, our SEOs are the same individuals who are our NEOs. Those requirements are:
Effect of the American Reinvestment and Recovery Act of 2009
On February 17, 2009, President Barack Obama signed the American Recovery and Reinvestment Act of 2009 (ARRA) into law. ARRA amends Section 111 of EESA to delete it in its entirety to add new Section 111 executive compensation requirements for TARP CPP participants. ARRA also includes provisions directing the Secretary of the U.S. Treasury and the SEC to impose additional limits on compensation of executives of companies that participate in the Capital Purchase Program as long as the U.S. Treasury owns preferred stock and/or stock purchase warrants of such companies under the Capital Purchase Program.
Key features of the ARRA as they apply to the Company are:
In accordance with the ARRA and based on recent guidance issued by the SEC, the Board of Directors authorized a non-binding advisory shareholder vote on the Companys executive compensation plans, programs and arrangements. See Proposal 3 Approval of a Non-binding Advisory Proposal on the Compensation of our Named Executive Officers.
Named Executive Officers
Throughout this proxy statement, the individuals listed below are referred to as the Named Executive Officers (NEOs):
Roles and Responsibilities in Determining Executive Compensation
The Role of the Compensation Committee. The Compensation Committee has responsibility, authority and oversight of Pacific Capital Bancorps overall compensation strategy and compensation programs. The Compensation Committee establishes our compensation philosophy and policies; assures that our compensation practices promote shareholder interests; and administers compensation plans for both executive officers and non-executive employees. The Committees responsibilities in determining executive compensation include:
The Committee determines the compensation of the CEO in its sole discretion and is assisted by its compensation consultant, Amalfi Consulting, for recommendation to the independent members of the Board of Directors for approval. In executive session with the non-employee directors, the Committee Chairman presents the Committees recommendations on CEO compensation and reviews the Committees process and deliberations in evaluating the CEOs performance against his pre-established goals to reach a determination of fair and reasonable compensation for the CEO. The non-employee directors vote on the Committees recommendation.
In making determinations regarding compensation for other executive officers, the Committee considers the recommendations of the CEO and the input received from its compensation consultant. Because Mr. Leis works most closely with and supervises our executive team, the Committee believes that Mr. Leis provides valuable insight in evaluating their performance. Accordingly, Mr. Leis provides the Committee with his assessment of each individuals performance relative to their responsibilities and pre-established corporate and individual goals for the fiscal year. The Committee also considers publicly available information regarding the competitive market for talent, and reviews the peer group compensation analysis provided by its compensation consultant. Mr. Leis also provides the Committee with additional information regarding the effect, if any, of market forces, changes in strategy or priorities, as well as any specific challenges faced or overcome by each individual during the prior fiscal year.
The Committee has absolute discretion as to whether it approves the CEOs recommendations for the other executive officers or makes adjustments, as it deems appropriate. The Committee advises the Board of its deliberations and decisions.
The chart below summarizes the authorities and decision process in determining executive compensation.
The Role of our Compensation Consultant. The Committee has engaged Amalfi Consulting to act as consultant to the Committee on all compensation matters. The scope of the engagement for 2008 included:
The compensation consultant also provides services to management from time to time, which are pre-approved by the Committee. We do not believe that this arrangement represents a conflict of interest as the consulting contract is with the Compensation Committee, and the Committee Chairman pre-approves any services provided by Amalfi Consulting to management. During 2008, management engaged Amalfi Consulting to provide assistance in the design and structure of our high-performance annual incentive plan (Incentive Plan) for the organization and to provide market-based compensation analysis for certain mid-management positions.
The Peer Group
A peer group of 20 banking institutions ranging in asset size from $4 billion to $16.5 billion (the Peer Group) is utilized to assist the Committee in evaluating the competitiveness of the Companys executive compensation programs. The Peer Group banks are targeted to have business model
concentrations in wealth management and consumer and commercial loans similar to the Company. The Committee generally reassesses its Peer Group on an annual basis and modifies the list as it believes necessary to reflect those banking institutions it considers to be similar to Pacific Capital Bancorps business model. The Peer Group is also constructed with attention to geographical disbursement to enhance the groups regional and national representations.
The Committee reviews our relative ranking to the Peer Group with regard to various measures including total assets, asset growth, return on average assets, return on average equity, net interest margin, efficiency ratio, core EPS growth, non-performing assets as a percent of total assets, total three-year returns, number of branches, and consumer and commercial loan percentages. The term core refers to all operations of the Company, excluding the RAL/RT Programs. The Committee believes that surveying measures such as base salaries, cash compensation and total compensation paid by companies in the Peer Group can serve as a useful comparative tool to determine market competitiveness for executive talent. However, the Committee recognizes that executives in different companies can play significantly different roles, even though they may hold the same nominal positions. Moreover, it is not possible to determine from the available information about Peer Group compensation anything relating to the respective qualitative factors that may influence compensation, such as the performance of individual executives or their perceived importance to their companys business. The Committee looks to information about the Peer Group only as a guide to benchmark compensation for the NEOs.
The specific Peer Group is listed below.
Elements of Total Compensation
The executive compensation program for our executives, including the NEOs, is comprised of three principal elements: base salary; cash incentive bonuses and long-term equity-based compensation. Cash incentive payments and long-term equity awards are awarded contingent upon satisfaction of corporate, departmental, and individual performance goals. Total executive compensation elements offer executives an opportunity to earn up to the 75th percentile of our Peer Group market compensation for superior performance, balanced by the risk of lower compensation when performance is less successful.
Our executives, including the NEOs, are generally eligible for the same health and dental insurance, life and accidental death insurance, disability insurance, and other similar benefits as the rest of our salaried employees. Our 401(k) Plan offers a Company match as follows: $1.00 for every $1.00 of voluntary employee contributions up to 3% of employee compensation and $0.50 for every $1.00 of the next 3% of compensation up to a maximum of 4.5% of compensation.
We do not offer a non-qualified defined benefit pension plan. To develop business relationships and potential clients, we also reimburse certain senior executives for membership dues and provide a monthly car allowance of $1,000 for those executives whose responsibilities require automobile travel within our market area.
Our philosophy is to position base salaries at close to market median levels in order to remain competitive in attracting and retaining executive talent. The Committee reviews the NEOs base salaries annually and considers a number of factors, including: the executives experience, sustained level of performance in the position, and average base salaries paid to comparable executives of the Peer Group. Base salaries paid by companies in the Peer Group are viewed as useful comparative information, but in order to obtain the most representative compensation data for an executive officer based on his/her unique scope or responsibility, the Committee may look at compensation data for senior executives at companies other than the primary Peer Group in setting base salary.
CEO 2008 Base Salary Decision
The Committee reviews CEO performance throughout the year, but generally makes adjustments to compensation, if any, in February following its review of performance in the prior fiscal year. The Committee met in February 2008 to establish the CEOs compensation for 2008. In establishing CEO compensation, the Committee considered corporate financial performance, the CEOs specific performance against goals, including qualitative goals, and Peer Group analysis of compensation for this position. The Committee was assisted in its deliberations by Amalfi Consulting. In determining CEO base salary for 2008, some of the factors considered by the Committee included:
The Peer Group analysis showed that Mr. Leis base salary of $500,000 compared to the 16th percentile of the Peer Group. Based upon the Committees evaluation of corporate performance and the CEOs specific goal based performance, the Committee recommended to the non-employee Directors a $100,000 increase to Mr. Leis base salary to reflect his performance and leadership of the Company. This adjustment brought his base salary compensation up to the 40th percentile of the Peer Group. This action was approved by the independent members of the Board of Directors and became effective on March 1, 2008.
2008 Base Salary Decisions for the Other NEOs
Pursuant to our compensation philosophy and policies, the CEO recommends compensation for the NEOs to the Committee. In January 2008, Mr. Leis met with the Committee to review the performance of each of the NEOs against pre-established objectives, as well as their individual contributions and leadership abilities. Mr. Leis recommended base salary adjustments for certain NEOs. In evaluating Mr. Leis recommendations, the Committee also considered the Executive Officers Peer Group analysis presented by Amalfi Consulting and compared base salary ranges for the NEOs to the 50 th percentile.
The table below identifies actions taken with respect to NEO salaries by the Committee, and such actions became effective on March 1, 2008.
*On February 6, 2008, Mr. Masterson accepted an offer of employment and agreed to the terms of an offer letter with the Company in connection with his pending position as Executive Vice President and Chief Financial Officer, which offer included a base salary of $325,000. Please see Executive Employment Agreements and Other Arrangements section within this Proxy Statement for further information about the terms of his offer letter.
The Performance-Based Annual Incentive Plan (Incentive Plan) is designed to support a pay-for-performance culture and is intended to reward and retain high performers and to create an environment where employees are rewarded in cash, equity and/or both if the Company and individuals/departments achieve or exceed pre-determined annual performance criteria. It is prospective in design with the utilization of a defined payout formula that is based upon the achievement of a combination of pre-determined Company and department/individual performance criteria. The Compensation Committee and the Board of Directors approve the Incentive Plan and any changes on an annual basis.
Annual Cash Incentive Compensation
The Incentive Plan design incorporates a tiered approach with annual cash incentive awards that are linked to the achievement of pre-defined performance goals. The incentive ranges (as a percent of salary) are designed to provide market competitive payouts for the achievement of threshold, target and maximum performance goals. Establishment of the performance levels (threshold, target, and maximum) takes into account all factors that the Committee deems relevant, including market conditions and the Committees assessment of the aggressiveness of the level of growth reflected in the financial performance ranges.
Setting award opportunity levels under the Incentive Plan
Each NEO is assigned a target award opportunity expressed as a percentage of base salary. Actual cash incentives/bonuses awarded could be higher or lower than the target depending on the Companys corporate performance and the officers individual and/or department performance. If the Company does not meet its threshold performance level, there is no payout for the Companys performance objective portion of the annual cash incentive payout, but executives remain eligible to receive payouts related to their department or individual performance objectives. The table below provides a summary of the incentive award opportunities for the CEO and the other NEOs for fiscal 2008.
Incentive Plan Funding and Payouts
Each year the Compensation Committee receives recommendations from senior management for financial performance targets and performance ranges for the Company that are deemed by management to be worthy of incentive payout if achieved. The Committee reviews the recommendations with senior management and the Committees compensation consultant. From the approved recommendations, the Committee and management agree on the overall Company goal, which is the metric that the Company must achieve for the Company portion of the Incentive Plan to be funded at the budgeted level. The Committee reports their determination to the full Board. For fiscal year 2008, the overall Company metric was based on net income after taxes for the Core Bank.
For 2008, the Committee approved a $7 million annual cash incentive bonus accrual amount to fund targeted Incentive Plan performance. In March 2008, recognizing that actual results were not meeting 2008 plan projections, Mr. Leis recommended the Company reduce the annual cash incentive bonus accrual amount in the budget to $3.5 million, which the Committee endorsed. The actual cash payout amount for fiscal 2008 was $2.4 million, all of which was paid to Incentive Plan participants other than the NEOs and direct reports of the CEO. The NEOs and direct reports of the CEO did not receive any annual cash incentive awards for fiscal year 2008. Mr. Cowie served as interim CFO from August 2007 until March 2008 and therefore is shown in this Compensation Discussion and Analysis as an NEO. However, subsequent to March 2008, Mr. Cowie was not a direct report to the CEO. The Committee determined that he was eligible to receive a cash incentive for his individual goal component.
Measuring performance under the Incentive Plan
At the end of the fiscal year, the Committee reviews performance results compared to the pre-established goals and determines the applicable cash incentive/bonus payouts, if any, earned by the NEOs. Under the terms of the Incentive Plan, performance goals are limited to certain Company,
affiliate, operating unit and division financial performance measures. Performance goals may be expressed on an absolute or relative basis, and may take into account the exclusion of certain items deemed appropriate by the Committee. The Compensation Committee of the Board of Directors has the sole ability to decide if an extraordinary occurrence totally outside of managements influence, be it a windfall or a shortfall, has occurred during the current Incentive Plan year, and whether the awards should be adjusted to reflect the effects of these events. The Committee utilized this discretion to reduce 2008 annual cash incentive payouts below formula.
The Committee believes that equity-based compensation aligns the interest of our executives with those of our shareholders. While short-term cash incentives support our pay-for-performance compensation philosophy, the Committee believes that long-term incentives serve both as a retention mechanism and as a means to focus our executives on long-range strategic goals, sustainable growth and overall performance.
The Compensation Committee approves all equity awards, and our annual equity incentive awards are not approved until after the release of our year-end earnings. The Committee has the authority to approve equity awards for the NEOs, and in the case of Mr. Leis, the non-employee Directors meet in executive session to consider the recommendation of the Compensation Committee and approve his equity award.
Equity Plan Summary
Our 2008 Equity Incentive Plan (the 2008 Plan) is an omnibus equity plan which provides the Company with flexibility and the ability to use different equity vehicles to meet strategic compensation goals, including: stock options, stock appreciation rights, restricted stock; and performance units (Awards). The 2002 Stock Plan was retired upon the adoption of the 2008 Plan by our shareholders on April 29, 2008, and no further grants are issued under the 2002 Plan.
Pursuant to the 2008 Plan, Awards may be granted to non-employee directors, officers, employees and consultants of the Company and its subsidiaries. Stock options may be either incentive stock options, as defined in Section 422 of the Internal Revenue Code of 1986, as amended, or non-qualified stock options. In addition, the 2008 Plan contains a number of provisions that the Board believes are consistent with the interests of shareholders and sound corporate governance practices. These provisions include: no stock option repricings without the approval of shareholders; no participant may be granted awards in any one year to purchase more than an aggregate of 200,000 shares; no annual evergreen provision; and no discount stock option grants.
In general, long-term incentive awards are targeted at the median grant level of the Peer Group with appropriate adjustments for individual, department and Company performance. The exercise price of equity awards, including stock options, is the closing stock price of the Companys common stock on the date of grant. Generally, stock options vest in 20% annual increments on each anniversary date, and restricted stock vests in either one-third annual increments or one-fourth annual increments on each anniversary date. Participants receive quarterly dividends on their restricted stock and vote their shares. For further information about additional provisions applied to NEO restricted stock grants in 2009 to comply with EESA and ARRA, please see the Compliance with Capital Purchase Program Executive Compensation Requirements section within this CD&A.
CEO Performance Goals Analysis
The Committees assessment of the CEOs performance is based on Company performance against pre-determined financial goals, as well as performance against broader corporate objectives. In setting target incentive amounts for the CEO, 70% of his target incentive is based on corporate financial performance goals, and 30% is based on long-term corporate objectives beyond purely financial measures.
The following chart includes several of the Company financial target performance goals and actual performance results for Mr. Leis in 2008:
(1) Excludes brokered certificates of deposits.
There were several key components that affected below threshold financial performance, including substantial increases in loan loss reserves; goodwill impairment; interest rate declines; and consulting and acquisition expenses. Positive financial performance components included Refund Anticipation Loan / Refund Transfer (RAL/RT) net income of $63.35 million (maximum performance); core deposit growth of 6.3% (between target and maximum); and a RAL charge-off rate less than 1% (between target and maximum). However, these positive performance factors were not sufficient to offset loan losses and goodwill impairment.
As a result of the Companys reported consolidated net loss of ($23.8) million and consistent with our pay-for-performance philosophy, the Committee determined that Mr. Leis was not eligible to receive a cash incentive payment related to his corporate financial performance goals. They also determined that no Incentive Plan participant, including the NEOs, were eligible to receive a cash incentive/bonus for the corporate goal component. The Committee also determined that Mr. Leis was not eligible for a long-term equity award based upon the Companys financial performance.
In evaluating performance against non-financial corporate objectives, the Committee concluded that Mr. Leis had accomplished the majority of his non-financial objectives including the following:
In the Committees judgment, Mr. Leis achieved 80% of his non-financial goals, and the Committee awarded 8,872 shares of restricted stock (valued at $70,000) for his achievement of the non-financial corporate objectives component of his incentive plan. Mr. Leis total incentive award represents 12% of his 2008 base salary earnings, against a target incentive opportunity of 75% of base salary. The restricted stock award is compliant with amended EESA and will not fully vest during the period that our TARP CPP obligation is outstanding.
Other NEOs Performance Goals Analysis
Annual Incentive Award
Participants in the Incentive Plan, including the other NEOs, have a percentage of their incentive award tied to a specific corporate goal Core Bank net income (after tax). If the Company threshold goal is not met, participants are not eligible to receive an incentive award for the corporate component goal, but executives remain eligible to receive payouts related to their department or individual performance objective. For 2008, the threshold goal for Core Bank net income was $66 million, and actual performance resulted in a net loss for the Core Bank. As a result and consistent with our pay-for-performance philosophy, the Committee determined that Messrs. Masterson, Larson, Toussaint, Clough and Cowie were not eligible to receive an incentive payment related to this specific corporate goal component. This same determination applied to all other participants in the Incentive Plan.
Participants in the Incentive Plan, including the other NEOs, remain eligible for incentive awards tied to individual performance even when the threshold corporate performance objective is not achieved. Mr. Leis reviewed performance against individual target objectives, leadership abilities and individual contributions made by each of the NEOs during fiscal 2008 with the Committee.
For 2008, performance objectives for the NEOs included one or more of the following corporate goals in addition to their individual/departmental goals:
Examples of goals for the NEOs included the following:
While the NEOs did exceed threshold levels of individual and/or department performance for payout under the Incentive Plan, in recognition of weak overall performance by the Company and the decline in shareholder value, it was determined that no cash incentive would be paid for individual performance to any NEO or direct report to the CEO. Mr. Cowie, who served as interim CFO from August 2007 through March 2008, but was not a direct report subsequent to that period, was deemed to be exempt from this determination and eligible for a cash incentive payment for his individual performance.
Our long-term incentives serve both as a retention mechanism and as a means to focus our executives on long-range strategic goals, sustainable growth and overall performance. In their deliberations regarding individual performance, the Committee determined that specific individual performance by the NEOs on strategic and department/individual goals per the Incentive Plan targets had been achieved. Additionally, the Committee recognized that retention and motivation of our senior executives is critical to managing through these difficult times. In light of these determinations, the Committee approved granting equity awards to the NEOs.
Again, acknowledging overall Company performance, Mr. Leis recommended the award levels be reduced from formula, and the Committee concurred in this decision. The table below identifies actions taken with respect to restricted stock awards by the Committee.
The value of the restricted stock awards, on average, represent ranges of 11% to 21% of the NEOs 2008 base salary earnings, which are well below the target incentive opportunity levels reflected in the Incentive Award Opportunity chart shown previously. All equity awards have an effective date of February 17, 2009, with a closing stock price of $7.89. The February 17, 2009 restricted stock award to Messrs. Masterson, Larson, Clough and Toussaint are subject to provisions of EESA, as amended by the American Recovery and Reinvestment Act of 2009, and will not fully vest during the period that the Companys TARP CPP obligation is outstanding. This vesting prohibition does not apply, however, to any awards granted to this group prior to February 11, 2009.
In 2008, Mr. Masterson also received 5,000 shares of restricted stock and 7,500 stock options pursuant to his offer letter of employment as Executive Vice President and CFO. Both the restricted stock and stock options have a 10-year term. Restricted stock vests in three equal installments on each anniversary grant date, and stock options vest in 20% equal annual installments on each anniversary of the grant date. As restricted stock and stock options were granted pursuant to
an agreement prior to the enactment of ARRA in 2009, Mr. Masterson is entitled to receive the shares as they continue to vest under the original vesting schedule. For further information about these grants, see the Outstanding Equity Awards at Fiscal Year-End Table following this CD&A.
Tally Sheet and Stock Ownership Review
The Committee examines each NEOs tally sheet for an overview of all their equity holdings and benefitspersonal stock holdings, stock holdings from past incentive-based awards, and stock holdings within the executives 401(k) plan account and Employee Stock Ownership Plan (ESOP), if any. The Committee feels that the use of equity-based compensation furthers the goal of aligning executives interests with those of Company shareholders by linking compensation to the growth of shareholder value.
Significant Events After December 31, 2008
2009 Base Salary Decisions
Recognizing that the Company reported a consolidated net loss of ($23.8 million) for the 2008 fiscal year and acknowledging the continuing disruption in financial services and deterioration in the economy, the Committee accepted Mr. Leis recommendation that his base salary, along with base salaries for all employees, be frozen for 2009 as part of the Companys efforts to reduce costs and improve profitability. Only employees who qualify for a promotion are exempt from the salary freeze. The Committee may reevaluate the decision to freeze base salaries should economic conditions and the Companys performance improve during 2009.
In recognition of his January 2009 promotion to include his additional responsibilities for the Commercial Banking & Wealth Management Group, Mr. Toussaints base salary was increased by 10% to $242,000 effective March 1, 2009.
Compliance with Capital Purchase Program Executive Compensation Requirements
Risk Assessment of Incentive Compensation Arrangements
In connection with its participation in the Capital Purchase Program, the Compensation Committee is required to meet at least annually with the Companys Chief Risk Officer or other senior risk officers to discuss and review the relationship between the Companys risk management policies and practices and its senior executive officer (SEO) incentive compensation arrangements, identifying and making reasonable efforts to limit any features in such compensation arrangements that might lead to the SEOs taking unnecessary or excessive risks that could threaten the value of the Company. The Compensation Committee, on behalf of the Company, must certify that it has completed the review and taken any necessary actions.
In response to this requirement, the Compensation Committee met with the Companys Chief Risk Officer in December 2008 and February 2009. The Chief Risk Officer presented the Compensation Committee with a report on the Companys overall risk structure and the top risks identified within the Company, and discussed the process by which he had analyzed the risks associated with the executive compensation program. This process included, among other things, a comprehensive review of the program and discussions with senior Human Resources personnel of the Company and Amalfi Consulting about the structure of the Companys overall executive compensation program. This review also included the upside and downside compensation potential under the Companys annual incentive plans; the long-term view encouraged by the design and vesting features of the Companys long-term incentive arrangements; and the extent to which the Compensation Committee and the Companys management monitor the program. The Chief Risk Officer advised that goals appeared properly aligned with the Strategic Plan approved by the Board and that he had validated the supporting documentation associated with the achievement of targeted goals for the SEOs.
Based on its analysis of these and other factors, the Compensation Committee determined that the Companys executive compensation program does not encourage the SEOs to take unnecessary and excessive risks that threaten the value of the Company, and that no changes to the program were required for this purpose. The required certification of the Compensation Committee is provided in the Compensation Committee Report following this CD&A.
The accounting treatment for compensation of the Companys employees is discussed in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2008 (Form 10-K), in the following notes to the Consolidated Financial Statements of the Company: Note 1, Summary of Significant Accounting Policies; Note 15, Postretirement Benefits; Note 16, Income Taxes; Note 17, Employee Benefit Plans; and Note 19, Shareholders Equity.
While the Treasury holds an equity or debt position in the Company under the TARP CPP, no deduction will be claimed for federal income tax purposes for executive compensation that would not be deductible if 26 U.S.C. 162(m)(5) were to apply to the financial institution. This requirement effectively limits deductible compensation paid to the CEO, CFO and the three most highly compensated executive officers (other than the CEO and CFO) to $500,000. The Company anticipates that approximately $12,000 of compensation for Mr. Leis will be nondeductible for the 2008 tax year under this limitation.
Section 162(m) of the Internal Revenue Code generally disallows a tax deduction to public corporations for compensation over $1,000,000 paid for any fiscal year to the Companys highest paid executive officers, however, the statute exempts qualifying performance-based compensation from the deduction limit when specified requirements are met.
In general the Compensation Committee has structured awards to executive officers under the Companys incentive programs to qualify for this exemption. However, the Compensation Committee retains the discretion to award compensation that exceeds Section 162(m)s deductibility limit. As part of our overall review of executive compensation, the Compensation Committee will continue to monitor the cost of the lost tax deduction. At this time, we believe that our compensation practices are market based and appropriate.
Change in Control/Severance Arrangements
The Company also maintains severance arrangements with certain executives, which entitle them to certain payments and benefits if their employment is terminated following a change-in-control of the Company. Agreements for the NEOs, however, have been revised to comply with provisions of the EESA and ARRA. We have shown the severance and/or change-in-control payouts that would be payable to each NEO, if the triggering event occurred on December 31, 2008, in the Potential Payments upon Termination or Change-in-Control Arrangements section in this Proxy Statement.
Executive Employment Agreements and Other Arrangements
CEO Employment Agreement
Mr. Leis entered into a three-year Employment Agreement with the Company and the Bank upon his appointment by the Board of Directors to serve as President and Chief Executive Officer, effective as of April 2, 2007, and amended as of February 13, 2008, which provides severance payments and benefits if his employment is terminated for various reasons including a change in control of the
Company. He is also eligible to receive a tax gross-up payment in the event that his total payments under the Employment Agreement were subject to an excise tax under Section 4999 of the Internal Revenue Code. Mr. Leis received restricted stock and stock options upon his appointment to President and CEO.
Mr. Leis Employment Agreement has been revised to comply with the EESA and ARRA; namely, to comply with:
As restricted stock and stock options were granted prior the enactment of ARRA in 2009, Mr. Leis is entitled to receive the shares as they continue to vest under the original vesting schedule. Please see the table Outstanding Equity Awards at Fiscal Year-End in this Proxy Statement.
A summary of the terms of Mr. Leis Employment Agreement prior to the enactment of the EESA and ARRA are listed below:
CFO Offer Letter
As a NEO, Mr. Masterson has also complied with provisions in the EESA and ARRA. He entered into an offer letter of employment with the Company, effective as of February 5, 2008, which provided an annual salary of $325,000 and a sign-on bonus of $100,000, the first $50,000 paid upon hire and an additional $50,000 paid in May 2008. Mr. Masterson was reimbursed for relocation expenses in the amount of $3,525 and received a nonqualified stock option for 7,500 shares and a grant of 5,000 shares of restricted stock approved by the Compensation Committee at its meeting on April 21, 2008. As restricted stock and stock options were granted pursuant to an agreement prior to the enactment of ARRA in 2009, Mr. Masterson is entitled to receive the shares as they continue to vest under the original vesting schedule. Please see the Outstanding Equity Awards Fiscal Year-End Table in this Proxy Statement.
He is also eligible to participate in the Companys Performance-Based Annual Incentive Program, prorated to his date of hire for fiscal year 2008, and is a participant in the Management Retention Plan (Change in Control) and eligible to participate in the Companys Deferred Compensation Plan.
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 401(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement.
The Compensation Committee certifies that we have reviewed incentive compensation arrangements with our senior risk officer and have made reasonable efforts to ensure that such arrangements do not encourage our Named Executive Officers to take unnecessary and excessive risks that threaten the value of the Pacific Capital Bancorp.
Pacific Capital Bancorp Compensation Committee
Kathy Odell, Chairman
Richard S. Hambleton, Jr.
Robert W. Kummer, Jr.
SUMMARY COMPENSATION TABLE
(As of December 31, 2008)
The following Summary Compensation Table includes salary, bonus, other compensation, long-term compensation, and compensation expense computed according to Statement of Financial Accounting Standards No. FAS 123(R), Share Based Payment [SFAS 123(R)], for equity awards made in and prior to 2008 for the NEOs.
(1) Mr. Masterson became CFO on March 24, 2008, and Mr. Cowie served as Interim CFO from August 3, 2007, through March 24, 2008. Upon Mr. Mastersons appointment as CFO, Mr. Cowie continued to serve as Chief Risk Officer until his appointment as Senior Vice President, Community Lending, in September 2008.
(2) Amounts in column (c) represent 2008 salaries earned by the NEOs. Also included in column (c) is a salary deferral of $46,338 for Mr. Leis and a salary deferral of $12,000 for Mr. Clough. Please refer to the Non-Qualified Deferred Compensation Chart within this Proxy Statement for further information.
(3) Amounts in column (d) represent the third installment of a 10-year signing bonus for Mr. Leis earned in 2008 pursuant to his original offer letter of employment on March 3, 2006. Due to an inadvertent overpayment of this bonus in 2007, the 2008 payment was decreased by $5,000, which is subject to normal payroll deduction. This column also includes a signing bonus for Mr. Masterson of $100,000.
(4) Amounts in column (e) represent the compensation expense associated with the restricted stock grants made in and prior to 2008, based on the aggregate grant fair date value computed in accordance with SFAS 123(R). In accordance with SEC rules, the calculation excludes forfeiture estimates.
(5) Amounts in column (f) represent the compensation expense associated with stock option awards made during and prior to 2008 and any option reloads granted during and prior to 2008, based on the aggregate grant date fair value computed in accordance with FAS 123(R). In accordance with SEC rules, the calculation excludes forfeiture estimates.
The fair values of the Companys employee stock options are estimated at the date of grant using a binomial option-pricing model. This model requires the input of highly subjective assumptions, changes to which can materially affect the fair value estimate. Additionally, there may be other factors, which would otherwise have a significant effect on the fair value of employee stock options granted, but may not be considered by the model. Accordingly, while management believes that this option-pricing model provides a reasonable estimate of fair value, this model may not necessarily provide the best single measure of fair value for the Companys employee stock options. Expected volatilities are based on historical volatility of the Companys stock and other factors. The Company uses historical data of employee option exercises and terminations to estimate forfeiture rates in the calculation of expensing stock options. The expected term of options granted is derived from the output of the option valuation model and represents the period of time that options granted are expected to be outstanding.
Assumptions used in the calculation of these cash amounts are included in Note 19, Shareholders Equity to the Companys audited financial statements for the fiscal year ended December 31, 2008 included in Form 10-K filed with the SEC on March 2, 2009.
The amounts reflected in the table below represent the restricted stock and stock option grants that are associated with the compensation expense reported in columns (e) and (f) of the Summary Compensation Table.
(a) The 2008 grants of restricted stock to the NEOs were made under the 2002 Stock Plan and vest over a three-year period in one-third annual
increments on each grant date anniversary. Grants made prior to 2008 vest over a five-year period as follows: 5% on the first anniversary; 10% on the second anniversary; 15% on the third anniversary; 30% on the fourth anniversary; and 40% on the fifth anniversary. Pursuant to his Employment Agreement, Mr. Leis received restricted stock on April 2, 2007 that vests in 20% increments on each grant date anniversary. Compensation expense for restricted stock is measured based on the closing price of the stock on the day of the grant and is recognized over the vesting period.
(b) The 2008 option grants to the NEOs were made under the 2002 Stock Plan and vest in five equal annual installments, beginning on the grant date anniversary. Grants made prior to 2008 with the exception of an April 2, 2007 grant to Mr. Leis, have a 10-year term and vest over a four-year period as follows: 20% on the six-month anniversary; 20% on the one-year anniversary; and 20% on each anniversary thereafter. Pursuant to his Employment Agreement, Mr. Leis option grant of April 2, 2007 has a 10-year term and vests over a five-year period in equal 20% installments on each grant date anniversary. Also associated with the compensation expense for Mr. Larson are 24,908 reload options granted in 2007 that are the result of tendering stock already owned in payment of the option exercise price of restricted stock awards. The number of shares granted is equal to the number of shares tendered in payment of the option exercise price.
(6) Messrs. Leis, Masterson, Larson, Toussaint, Clough and Cowie did not receive a cash bonus under the terms of the Incentive Plan, as the Company not did achieve its performance targets for fiscal 2008. Mr. Clough deferred $8,000 of his bonus earned in 2007 and paid in March 2008. As discussed in the CD&A, Mr. Cowie received a cash bonus in March 2009 for achieving his 2008 performance targets under the Incentive Plan as he no longer directly reports to the CEO.
(7) The Company does not have a pension plan or other supplemental executive retirement plan or salary continuation plan for the NEOs. The deferred compensation plan does not provide above-market interest.
(8) The components of the All Other Compensation column are listed below and include stock dividends on unvested restricted stock, ESOP dividends paid on ESOP plan shares, amounts under the 401(k) savings feature, term life insurance premiums, and car allowances. With respect to the Company-matching feature of the 401(k) Savings Plan, the Company matches $1.00 for every $1.00 of voluntary employee contributions up to 3% of employee compensation and $0.50 for every $1.00 of the next 3% of compensation up to a maximum of 4.5% of compensation.
ALL OTHER COMPENSATION
(9) At the time of our merger with the former Pacific Capital Bancorp in December 1998, Mr. Larson had an employment agreement in effect with that company which expired in 2003. The merger also
triggered Mr. Larsons right to a change-in-control payout under which he is entitled to receive monthly payments for a period of 180 months. The $120,000 initial annual payment as adjusted in the first year of payout to reflect changes in the federally determined Cost of Living Index issued by the Bureau of Labor Statistics. Payments are adjusted annually each year to reflect further changes in the Index, using the date of retirement (age 65) as a base line. In the event that Mr. Larson dies before receiving the full amount to which he is entitled (payments expire in 2013), the Company would continue to make payments of the remaining balance to his designated beneficiary. Payments to Mr. Larson in 2008 were $157,517.
For business-related purposes, Mr. Larson also received $6,500 as a car allowance and $26,145 for country club dues, which are also reflected in his total.
Key Employee Retiree Health Plan
The Company offers a Key Employee Retiree Health Plan, which is maintained for the benefit of key employees, including the NEOs. This is an unfunded plan, which pays a portion of health insurance coverage for retired key employees and their spouses (but not dependents). While the NEOs may be eligible for coverage under this plan when they retire, the Company paid no amounts to them or for them during 2008, nor were any amounts contributed to the plan. A similar program, which is funded, is maintained for all of our other employees. Both retiree health plans are secondary to Medicare once the retiree is eligible for Medicare. Additionally, the Key Employee Retiree Health Plan provides for the continuation of benefits under certain circumstances following a change-in-control of the Company.
Broad-Based Benefits Programs
The NEOs are entitled to participate in the benefit programs that are available to all full-time employees. These benefits include medical, dental, vision, and life insurance, healthcare reimbursement accounts, paid vacation, and company contributions to a 401(k) profit sharing retirement plan and the ESOP.
Incentive & Investment/Salary Savings Plan
The Incentive & Investment/Salary Savings Plan is a profit sharing plan with a 401(k) savings feature. The Company established the Incentive & Investment and Salary Savings Plan to give all eligible employees the opportunity to share in the Companys economic success and to provide a measure of security with retirement benefits. The Plan consists of two components. The Incentive & Investment (I&I) portion is a traditional profit-sharing plan under which the Company may make contributions based on profits. An employee is eligible to participate in the I&I plan on the first of the month following the completion of one year of service in which the employee worked at least 1,000 hours. The Company did not make a profit-sharing contribution to the I&I plan in 2008.
The second component, the Salary Savings Plan [referred to as 401(k) Plan], is a salary reduction plan, which includes matching contributions by the Company. Employees are eligible to participate in the 401(k) on the first of the month following the completion of 250 hours of service. Each payday, an employee can defer up to 80% of his or her salary to the 401(k) Plan. During 2008, an employee could defer up to 80% of earnings up to a maximum of $15,500. The Company matches the employees deferral at a rate equal to 100% of the first 3% of salary deferred, and 50% of the next 3% of salary deferred; however, there is no match on any catch-up contribution. The maximum amount of employer match is 4.5% of salary.
Employees who are age 50 or older could make an election to contribute an additional catch-up contribution of $5,000. In addition to the limit on elective deferrals, for 2008 total annual contributions may not exceed the lesser of 100% of compensation, or $46,000. In addition, the amount of compensation that can be taken into account when determining employer and employee contributions is limited. In 2008, the compensation limitation was $230,000.
Employee Stock Ownership Plan
The Employee Stock Ownership Plan is a special type of profit sharing plan where the Company, in contributing a portion of its annual profit, enables participating employees, including the NEOs, to become a shareholder of Pacific Capital Bancorp. All employees are eligible to participate in the Plan beginning on the first day of the month after completing 12 months of employment in which he or she has worked at least 1,000 hours. Each year the Company endeavors to make a contribution to the Plan. The Plan Trustee, Schwab Retirement Plan Services, Inc., purchases our stock and allocates shares in book entry for eligible employees. Shares vest over a period of seven years as follows:
A participant, who terminates employment prior to being 100% vested in the Plan, forfeits his or her unvested portion. Participants can elect to receive cash dividends or have the dividends reinvested, which are invested in a guaranteed income fund. From time to time, funds are used to purchase additional shares of Company stock, as determined by the Retirement Plan Advisory Committee. During 2008, the Company made a contribution to the Plan in the amount of $197,000 based on its 2007 financial performance.
Under both the Incentive & Investment/Salary Savings Plan and the Employee Stock Ownership Plan, an employee, who qualifies for official Company retirement, may elect to take a distribution and roll it into an IRA account or take a distribution from the plan at age 59 1/2 without penalty of taxes.
GRANTS OF PLAN-BASED AWARDS
(1) The incentive amounts reported in columns (d) and (e) are calculated based on salaries earned through December 31, 2008.
(2) Executives of the Company, including the NEOs, have an opportunity to participate in the Companys 2008 Equity Incentive Plan which was approved by shareholders on April 29, 2008. At December 31, 2008, there were 2,450,870 authorized shares available to grant. During 2008, the Company granted non-qualified stock options and restricted stock awards under the 2008 Equity Incentive Plan and the 2002 Stock Plan, as amended. The 2002 Stock Plan has a reload feature and is active only for the exercise of options held by employees.
As discussed in the Compensation Discussion & Analysis, the NEOs are eligible to receive performance-based equity awards in the form of stock option grants or restricted stock grants, or both, under the Performance-Based Incentive Plan. Future payouts of equity awards are based upon the performance and accomplishments of the Company and the NEOs during the completed fiscal year, the overall performance of the Bank, and other goals established by the Board. The dollar value of any equity award is based on the closing price of our stock at the time the award is approved by the Board.
(3) Restricted stock awards granted in 2008 vest over a three-year period in one-third annual increments on the grant date anniversary. Not included in the above table are restricted stock awards granted in February 2009 for performance during 2008. Because we are a participant in the TARP CPP, restricted stock grants made subsequent to February 17, 2009, will vest upon the later of (a) the date on which we are not subject to the restrictions under the EESA, as amended by the ARRA or (b) 25% per year, beginning on the anniversary date of the grant. On February 22, 2009, we made restricted stock grants to certain executives earned for performance during fiscal year 2008. Grant amounts to our NEOs were:
(4) Stock option awards granted in 2008 are exercisable in cumulative 20% installments on each anniversary grant date and expire ten years from the date of grant. Prior to October 2007, vesting schedules for most grants of employee stock options provided for cumulative 20% installments (20% after six months and 20% on each grant date anniversary thereafter). Stock options granted under the 2002 Plan and the 2008 Plan expire ten years from the date of grant. All options granted in 2008 have an option price set at 100% of the market value of the closing price of the Companys common stock on the date of the grant.
(5) The exercise or base price of option awards reflect the closing stock price on the date the stock was granted.
(6) The amounts in column (l) reflect the grant date fair value of restricted stock and stock options. Stock option fair value awards are computed in accordance with SFAS 123R. The fair values of the Companys employee stock options are estimated at the date of grant using a binomial option-pricing model. This model requires the input of highly subjective assumptions, changes to which can materially affect the fair value estimate. Additionally, there may be other factors, which would otherwise have a significant effect on the fair value of employee stock options granted, but may not be considered by the model. Accordingly, while management believes that this option-pricing model provides a reasonable estimate of fair value, this model may not necessarily provide the best single measure of fair value for the Companys employee stock options. Expected volatilities are based on historical volatility of the Companys stock and other factors. The Company uses historical data to estimate option exercise and employee termination within the valuation model. The expected term of options granted is derived from the output of the option valuation model and represents the period of time that options granted are expected to be outstanding. The grant date fair value for grants made to Messrs. Leis, Larson, Toussaint, Clough and Cowie on February 22, 2008, was $6.02. The grant date fair value for the April 21, 2008, grant to Mr. Masterson was $6.66.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
(1) With the exception of an April 2, 2007 grant to Mr. Leis, all stock options granted prior to October 2007 referenced in this table have a 10-year term and vest over a four-year period as follows: 20% on the six-month anniversary; 20% on the one-year anniversary; and 20% on each anniversary thereafter. Beginning in October 2007, stock options vest over a five-year period as follows: 20% on the one-year anniversary and 20% on each anniversary thereafter. Pursuant to his Employment Agreement, the April 2, 2007 stock option grant for Mr. Leis has a 10-year term and vests over a five-year period in equal 20% installments on each grant date anniversary.
(2) This column represents the unvested shares for restricted stock awards granted in 2004 through 2008. Restricted stock awards granted prior to October 2007 generally vest over a five-year period as follows: 5% on the first anniversary; 10% on the second anniversary; 15% on the third anniversary; 30% on the fourth anniversary; and 40% on the fifth anniversary. Beginning in October 2007, restricted stock awards vest over a three-year period in one-third annual increments on each grant date anniversary. Pursuant to his Employment Agreement, Mr. Leis restricted stock award of April 2, 2007, vests over a five-year period in equal 20% installments on each grant date anniversary.
(3) This column represents the market value of unvested restricted shares, which are calculated by multiplying the number of restricted shares by the Companys closing price of $16.88 on December 31, 2008.
OPTION EXERCISES AND STOCK VESTED
(As of December 31, 2008)
(1) The number of vested shares in the chart above reflects the gross amount of shares, without netting any shares surrendered to pay taxes. The aggregate dollar amount realized upon vesting was calculated by multiplying the number of shares by the fair market value on the vesting date. None of Mr. Mastersons restricted stock vested during 2008. The vesting for each individual grant is detailed in the chart below.
NON-QUALIFIED DEFERRED COMPENSATION PLAN
The Company established the Pacific Capital Bancorp Deferred Compensation Plan (DCP) to provide senior officers with a tax-efficient means to save for retirement. The Board of Directors determined (based on market practices) that the DCP would enable the Company to compete more effectively in the market for executive talent. The Company does not formally fund the DCP, and participants have an unsecured contractual commitment by the Company to pay the amounts due under the DCP. When such payments are due, the cash will be distributed from the Companys general assets. The Company has purchased bank-owned life insurance to fund this liability.
The DCP was amended on January 1, 2005, to comply with Internal Revenue Code Section 409A, which, among other things, prescribes rules regarding the timing of deferral elections and distributions. The DCP allows our Board of Directors and certain executives to save pre-tax dollars in a tax-deferred retirement program. Payouts of deferred compensation under the DCP begin upon retirement, termination of employment, disability or death or previously elected payment date. However, in the
event of an unforeseeable financial emergency and approval of the Compensation Committee, a participant may be allowed to access funds earlier. Benefits can be received either as a lump-sum payment or in annual installments.
Senior officers, including the NEOs, may defer up to 90% of their annual salary and up to 100% of their commission or bonus and can specify allocation amounts in increments of 1%. The Board of Directors may defer up to 100% of their Director fees. The deferred amounts are credited with gains and/or losses based upon the participants selection of a wide-range of measurement funds, including international, U.S. equity, bond and money market measurement funds. If a participant does not elect any measurement fund, the account balance is automatically allocated into the lowest-risk measurement fund. The performance of each fund (either positive or negative) is determined on a daily basis based on the manner in which a participants account balance has been allocated among the funds.
Participants elect a future date when they would like to receive the distribution, which may or may not occur at termination or retirement. Participants have the option to elect a distribution date that occurs while they are still employed. Taxes are due upon distribution.
Annually, a participant may elect to defer base salary, bonus, commissions and/or Director fees in the following minimum amounts for each deferral elected:
A participant may elect to defer up to the following maximum percentages for each deferral elected:
NON-QUALIFIED DEFERRED COMPENSATION
POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE-IN-CONTROL ARRANGEMENTS
The following disclosure provides the potential payments upon various termination scenarios or a qualifying termination associated with a change-in-control (CIC) for each of our NEOs. The data is presented as if the termination event occurred on the last day of our 2008 fiscal year (December 31, 2008). In additional to the potential payments upon that day, we also provide information regarding the impact of our participation in the Capital Purchase Program under the Treasurys Troubled Asset Relief Program on the estimations of severance payouts. In consideration of the changes to TARP severance limits as a result of the ARRA, we offer both an estimate of the impact under the original TARP rules under the EESA as of 12/31/2008, as well as the potential impact under the revised TARP rules as amended by ARRA, which was signed into law in February of 2009. Our presentations are based on our current interpretations of the regulations and legislation. Clarifications of the legislation in upcoming guidance from the Treasury and/or the SEC may result in changes to the estimations presented in this section.
Mr. George Leis President and CEO
On December 31, 2008, the CEO was not eligible for severance benefits under the Amended and Restated Pacific Capital Bancorp Management Retention Plan (MRP), due to the fact that he was entitled to severance benefits under his Employment Agreement, effective as of April 2, 2007, and amended as of February 13, 2008. In addition, under the Pacific Capital Bancorp 1998 Amended and Restated Key Employee Retiree Health Plan (Retiree Health Plan), Mr. Leis becomes immediately eligible for continued health benefits if his employment is terminated within 24 months following a change-in-control. Under the Companys 2002 Stock Plan, all equity awards held by Mr. Leis become immediately vested and exercisable upon a change-in-control and per Mr. Leis Employment Agreement the same would occur under a termination associated with disability or death. Under the Companys 2008 Equity Incentive Plan, all outstanding and unvested equity awards will immediately vest and become exercisable upon a change-in-control, or upon a termination associated with disability or death.
Under his Employment Agreement, if Mr. Leis employment is terminated for cause, he will be paid his base salary earned to the date of termination and no additional compensation or benefits. Although Mr. Leis is no longer entitled to any severance benefits while the Company is a TARP recipient under EESA, as amended by ARRA, if Mr. Leis employment had been terminated on December 31, 2008, without cause, or if Mr. Leis had resigned on that same date with good reason (other than in connection with a change-in-control as defined in his Employment Agreement), he would have been entitled to (i) his base salary earned to the termination date and (ii) a one-time lump sum payment equal to two times his then current annual base salary.
Under a qualifying termination (by the Company or if Mr. Leis resigned with good reason) in association with a change-in-control on December 31, 2008, or within 12 months following a CIC of the Company (although later limited by Mr. Leis consent to the executive compensation limitations of EESA), Mr. Leis would receive a severance payment equal to three times his current annual base salary, plus three times the average annual bonus received for the last two calendar years immediately preceding the change-in-control event. In addition, he would receive an additional payment (tax gross-up) in an amount that would place Mr. Leis in the same after-tax economic position that he would have been in if the excise tax imposed by Section 4999 of the Code not been applied. Per the terms of the Retiree Health Plan, Mr. Leis would also have received 24 months of health continuation benefits beginning upon the date of the change-in-control. As noted earlier, all unvested option awards would immediately vest and become exercisable and all restrictions on restricted stock awards would lapse. The executive compensation requirements under EESA that applied to Mr. Leis on December 31, 2008, limited his severance to three times his base amount as determined under Section 280G of the
Internal Revenue Code of 1986, as amended. This limit applied to any severance paid to an NEO upon an involuntary termination of employment. The new TARP executive compensation requirements under EESA, as amended by ARRA, prohibit any payment to an NEO and the next 5 highly compensated employees for departure from the Company for any reason.
If on December 31, 2008, Mr. Leis employment had been terminated in connection with a disability, he would have been entitled to receive for a period of 12 months an amount equal to the difference between any disability payments provided by the Companys insurance plans and his then current base salary. In addition, all of his unvested stock options and restricted stock would have vested on the termination date. As a result of his death, Mr. Leis estate would be entitled to an amount equal to his base salary through the date of his death; and any compensation previously deferred by him.
The table below provides a summary of the potential payments to Mr. Leis under various termination scenarios as of December 31, 2008, along with the impact of the original TARP requirements under EESA and as amended by ARRA.
(1) The cash severance payments vary per the terms of Mr. Leis employment agreement as presented in the narrative provided prior to this table.
(2) Under the Retiree Health Plan, Mr. Leis becomes immediately eligible to receive continued health benefits if he is terminated within 24 months following a change-in-control of the Company. The amounts reflected in the chart represent the value of the retiree health benefits on December 31, 2008.
(3) Upon a termination due to disability or death all unvested stock options vest immediately. Upon a change-in-control event all unvested stock options vest at the time of the CIC. As of 12/31/2008 all unvested stock options were underwater (the strike prices exceeded the share price of $16.88), so the stock options had no intrinsic value.
(4) Upon a termination due to disability or death all restrictions on restricted shares lapse. Upon a change-in-control event all restrictions on restricted shares lapse. The intrinsic value of these immediately vested shares is based upon a stock price of $16.88, the closing price on 12/31/2008.
(5) This row provides the estimated termination payment amounts allowable under TARP limits as defined on December 31, 2008. No limit was imposed upon payments associated with termination due to disability or death. The initial TARP limits also suggested that equity grants that vested upon a CIC without a requirement of termination (single-trigger) would have been allowable under the initial TARP limitations.
Mr. Stephen V. Masterson EVP & CFO
Mr. Clayton C. Larson Vice Chairman
Mr. Donald Toussaint EVP, Commercial Banking & Group Wealth Management
Mr. Frederick W. Clough EVP & General Counsel
Mr. Bradley S. Cowie SVP, Community Lending Director
The following tables provide the potential payments upon disability, death or a qualifying termination associated with a change-in-control for each of the Companys other named executive officers. These NEOs receive benefits pursuant to the Management Retention Plan and the terms of the 2002 Stock Plan and 2008 Equity Incentive Plan.
(1) At December 31, 2008, CIC benefits were payable to the NEOs (excluding the CEO) under the Amended and Restated MRP in the event a participant would have been involuntary terminated within 24 months following a CIC. The Amended and Restated MRP defines an involuntary termination as a termination by the Company without Cause or by reason of death or disability, and a voluntary termination by participant with good reason.
(2) At December 31, 2008, the cash severance benefits payable to Messrs. Masterson, Larson, Toussaint and Clough were based on 200% of the average base salary and bonus amounts earned in the three most recently completed fiscal years, while the cash severance benefit payable to Mr. Cowie was based on 100% of these amounts.
(3) Under the MRP, the NEOs (excluding the CEO) receive continuation of health benefits up to a maximum duration of 18 months following a qualifying termination in association with a CIC of the Company. The amounts reflected in the above table represent the maximum value of the health benefit continuation based on monthly premiums as of December 31, 2008. Should the NEO receive coverage under another employers health and/or dental plan these payments shall be discontinued. The MRP provides that a participants right therein are in addition to the participants right under any retiree health plan. Under the Retiree Health Plan, Messrs. Larson, Toussaint and Clough, having exceeded both 55 years of age and eight years of employment wit the Company, are entitled to lifetime health insurance coverage upon termination of employment.
(4) Upon a termination due to disability or death all unvested stock options terminate under the 2002 Stock Plan and vest immediately under the 2008 Equity Incentive Plan. Upon a CIC event all unvested stock options vest at the time of the CIC under both plans. As of December 31, 2008, all unvested stock options were underwater (the strike prices exceeded the share price of $16.88), so the stock options had no intrinsic value.
(5) Upon a termination due to disability or death the administrator may remove any restrictions on restricted shares under the 2002 Stock Plan and under the 2008 Equity Incentive Plan all restrictions on restricted shares lapse. Upon a change-in-control event, all restrictions on restricted shares lapse under both plans. The intrinsic value of these immediately vested shares is based upon a stock price of $16.88, the closing price on December 31, 2008.
(6) This row provides the estimated termination payment amounts allowable under TARP limits as defined on December 31, 2008. No limit was imposed upon payments associated with termination due to disability or death. The initial TARP limits also suggested that equity grants that vested upon a CIC without a requirement of termination (single-trigger) would have been allowable under the initial TARP limitations.
Other Business Matters
We have received no notice of any other items submitted for consideration at the Annual Meeting and except for reports of operations and activities by management, which are for informational purposes only and require no action of approval or disapproval, management neither knows of nor contemplates any other business that will be presented for action by the shareholders at the Meeting. If any further business is properly presented at the Annual Meeting, the persons named as proxies will act in their discretion on behalf of the shareholders they represent.
Shareholder Proposals for 2010 Annual Meeting
Any shareholder who intends to present a proposal at the 2010 Annual Meeting, other than a director nomination, must deliver the written proposal to the Corporate Secretary at 1021 Anacapa Street, Santa Barbara, California 93101:
The Governance & Nominating Committee will consider candidates nominated by shareholders for next years meeting if the nomination is made in writing. Shareholder nominations must be made in accordance with the procedures outlined in the Companys Bylaws and must be addressed to the Corporate Secretary, 1021 Anacapa Street, Santa Barbara, California 93101.
Shareholder Process to Submit Director Candidates
Also, shareholders who wish to nominate a candidate for consideration by our Board of Directors must comply with the procedures outlined herein. The Governance & Nominating Committee will evaluate qualified candidates in the same manner as nominees submitted by the Board. During fiscal year 2008, the Company did not receive any shareholder nominations for director nominees.
Authority to Make Nominations. Pursuant to our Bylaws, nominations for directors may be made by the Board of Directors or by any holder of record of any outstanding class of capital stock of the Company entitled to vote for the election of directors.
Nomination Procedure. Shareholder nominations for directors must be made in writing and delivered or mailed to the Corporate Secretary not less than 14 days nor more than 50 days before the Annual Meeting. If the Company should give less than a 21-day notice of the meeting to shareholders, however, nominations should be delivered to the Corporate Secretary no later than the close of business on the seventh day following the notice to shareholders.
Any shareholder nomination must be accompanied by a written statement signed and acknowledged by the nominee consenting to his or her nomination and agreeing to serve as director if elected, and must contain the following information, to the extent known to the nominating shareholder:
Additional Proxy Material
A copy of our 2008 Annual Report is being mailed with this Proxy Statement and Proxy Card to each shareholder of record. If you do not receive a copy of the 2008 Annual Report, you may obtain one without charge by sending a request to our Corporate Secretary. Our proxy materials are also accessible through our website at www.pcbancorp.com/investors.
No Incorporation By Reference Of Certain Portions Of This Proxy Statement
Notwithstanding anything to the contrary set forth in any of our previous filings made under the Securities Act of 1933, as amended, or the Exchange Act that might incorporate future filings made by us under those statutes, neither the Audit Committee Report nor the Compensation Committee Report is to be incorporated by reference into any such prior filings, nor is such report to be incorporated by reference into any future filings made by us under those statutes.
PACIFIC CAPITAL BANCORP
Annual Meeting of Shareholders April 30, 2009
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS OF THE COMPANY
(Continued and to be marked, dated and signed, on the other side)
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Access your Pacific Capital Bancorp shareholder account online via Investor ServiceDirect® (ISD).
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