SMTC DEF 14A 2005
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE SECURITIES
EXCHANGE ACT OF 1934
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Check the appropriate box:
(Name of Registrant as Specified In Its Charter)
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635 HOOD ROAD
CANADA L3R 4N6
April 22, 2005
You are cordially invited to attend the 2005 Annual Meeting of Stockholders (the Annual Meeting) of SMTC Corporation to be held at The Sheraton Centre Toronto Hotel, located at 123 Queen Street West, Toronto, Ontario, Canada M5H 2M9 on Tuesday, May 24, 2005, at 11:00 a.m., Eastern Daylight Time.
Details of the business to be conducted at the Annual Meeting are given in the attached proxy statement and Notice of Annual Meeting of Stockholders. You should read with care the proxy statement that describes the proposed nominees for director, and presents other important information about the proposal.
Whether or not you plan to attend, and regardless of the number of shares you own, it is important that your shares be represented at the Annual Meeting. You are accordingly urged to complete, sign, date and promptly return the accompanying proxy in the enclosed postage-prepaid envelope. If you send in your proxy card and then decide to attend the Annual Meeting to vote your shares in person, you may still do so. Your proxy is revocable in accordance with the procedures set forth in the proxy statement.
On behalf of the Board of Directors, I would like to express our appreciation for your continued interest in our Company. We look forward to seeing you at the Annual Meeting.
635 HOOD ROAD
CANADA L3R 4N6
NOTICE OF 2005 ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD MAY 24, 2005
The Annual Meeting of Stockholders (the Annual Meeting) of SMTC Corporation, a Delaware corporation (the Company), will be held at The Sheraton Centre Toronto Hotel, located at 123 Queen Street West, Toronto, Ontario, Canada M5H 2M9 on Tuesday, May 24, 2005, at 11:00 a.m., Eastern Daylight Time, for the following purposes:
1. To elect two Class II directors to serve until the 2008 Annual Meeting of Stockholders and until their successors are elected and qualified in accordance with the by-laws of the Company.
2. To transact such other business as may properly come before the Annual Meeting and any adjournment or postponement thereof.
The foregoing items of business are more fully described in the proxy statement which is attached and made a part hereof.
The Board of Directors has fixed the close of business on April 13, 2005 as the record date for determining the stockholders entitled to notice of and to vote at the Annual Meeting and any adjournment or postponement thereof.
WHETHER OR NOT YOU EXPECT TO ATTEND THE ANNUAL MEETING IN PERSON, YOU ARE URGED TO MARK, SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD AS PROMPTLY AS POSSIBLE IN THE POSTAGE-PREPAID ENVELOPE PROVIDED TO ENSURE YOUR REPRESENTATION AND THE PRESENCE OF A QUORUM AT THE ANNUAL MEETING. IF YOU SEND IN YOUR PROXY CARD AND THEN DECIDE TO ATTEND THE ANNUAL MEETING TO VOTE YOUR SHARES IN PERSON, YOU MAY STILL DO SO. YOUR PROXY IS REVOCABLE IN ACCORDANCE WITH THE PROCEDURES SET FORTH IN THE PROXY STATEMENT.
April 22, 2005
635 HOOD ROAD
CANADA L3R 4N6
ANNUAL MEETING OF STOCKHOLDERS
The Board of Directors of SMTC Corporation, a Delaware corporation (the Company), is soliciting the enclosed proxy form from our stockholders. The proxy will be used at our 2005 Annual Meeting of Stockholders to be held at 11:00 a.m., Eastern Daylight Time, on Tuesday, May 24, 2005, at The Sheraton Centre Toronto Hotel, located at 123 Queen Street West, Toronto, Ontario, Canada M5H 2M9.
This Proxy Statement contains important information regarding our annual meeting. Specifically, it identifies the proposal on which you are being asked to vote, provides information that you may find useful in determining how to vote, and describes voting procedures.
We use several abbreviations in this proxy statement. We refer to our company as SMTC or the Company. We call our board of directors the Board. References to fiscal 2004 mean our 2004 fiscal year, which began on January 1, 2004 and ended on December 31, 2004.
This Proxy Statement and the accompanying proxy are being sent by mail to common stockholders, the trustee for the special voting share and holders of exchangeable shares on or about April 25, 2005. The solicitation of proxies will be conducted by mail and the Company will bear all attendant costs.
The Company will reimburse brokerage firms and other persons representing beneficial owners of shares for their expenses in forwarding solicitation materials to such beneficial owners, including beneficial owners of exchangeable shares subject to and in accordance with the provisions of National Instrument 54-101Communication with Beneficial Owners of Securities of a Reporting Issuer. Proxies may be solicited by certain of the Companys directors, officers and regular employees, without additional compensation, personally or by telephone, facsimile or telegram.
Who May Attend And Vote?
Each holder of the Companys common stock, par value $.01 per share (Common Stock), is entitled to one vote for each share of Common Stock owned as of the record date, and CIBC Mellon Trust Company (the Trustee), the holder of the Companys special voting share (the Special Voting Share), is entitled to one vote for each exchangeable share (an Exchangeable Share) of SMTC Manufacturing Corporation of Canada (SMTC Canada), a subsidiary of the Company, outstanding as of the record date, April 13, 2005 (other than Exchangeable Shares owned by the Company and its subsidiaries). Holders of Common Stock and the Special Voting Share are collectively referred to as Stockholders. Votes cast with respect to Exchangeable Shares will be voted through the Special Voting Share by the Trustee as directed by the holders of Exchangeable Shares, except votes cast with respect to Exchangeable Shares whose holders request to vote directly in person as proxy for the Trustee at the Annual Meeting. On the record date, 9,170,619 shares of our Common Stock were issued and outstanding, one share of the Companys Special Voting Stock was issued and outstanding and 5,470,714 Exchangeable Shares of SMTC Canada were issued and outstanding (excluding Exchangeable Shares owned by the Company and its subsidiaries, which are not voted). Each Exchangeable Share is exchangeable at any time, at the option of its holder, for one share of Common Stock.
At least ten days before the 2005 Annual Meeting of Stockholders, SMTC will make a complete list of the Stockholders entitled to vote at the Annual Meeting open to the examination of any Stockholder for any purpose germane to the Annual Meeting at its principal executive offices at 635 Hood Road, Markham, Ontario, Canada L3R 4N6. The list will also be made available to Stockholders present at the Annual Meeting.
How Do I Vote?
As a Stockholder, you have the right to vote on certain business matters affecting the Company. The proposal that will be presented at the Annual Meeting, and upon which you are being asked to vote, is discussed in the section of this proxy statement entitled The Proposal. Each share of SMTC Common Stock you own entitles you to one vote. The Trustee is entitled to one vote for each Exchangeable Share of SMTC Canada outstanding as of the record date (other than Exchangeable Shares owned by the Company and its subsidiaries). The enclosed proxy card indicates the number of shares you own.
By signing and returning the proxy card according to the enclosed instructions, you are enabling the individuals named on the proxy card to vote your shares at the meeting in the manner you indicate. We encourage you to sign and return the proxy card even if you plan to attend the meeting. In this way, your shares will be voted even if you are unable to attend the meeting. Your shares will be voted as you direct on the proxy card. If you attend the meeting, you may deliver your completed proxy card in person or fill out and return a ballot that will be supplied to you. In the absence of instructions on a properly executed proxy, proxies from holders of Common Stock will be voted FOR the Proposal.
Votes with respect to Exchangeable Shares represented by valid voting instructions received by the Trustee will be cast by the Trustee in accordance with those instructions. If a properly executed voting instruction card is not received by the Trustee from a holder of Exchangeable Shares, the votes to which such holder is entitled will not be exercised.
What Does the Board of Directors Recommend?
If you submit the proxy card but do not indicate your voting instructions, the persons named as proxies on your proxy card will vote in accordance with the recommendations of the Board of Directors. The Board recommends that you vote FOR the two nominees for director identified in the Proposal.
What Vote Is Required For The Proposal?
A majority of the shares entitled to vote, present in person or represented by proxy, constitutes a quorum for the transaction of business at the Annual Meeting. For the election of directors, the two candidates receiving the greatest number of affirmative votes (a plurality vote) of the votes attached to shares of Common Stock and the Special Voting Share will be elected.
An automated system administered by the Companys transfer agent will tabulate votes cast by proxy at the Annual Meeting, and an officer of the Company will tabulate votes cast in person at the Annual Meeting.
Shares represented by proxies that indicate an abstention or a broker non-vote will be counted as shares that are present and entitled to vote on the matter for purposes of determining the presence or absence of a quorum. A broker non-vote exists with respect to any shares represented at the Annual Meeting held by brokers or nominees as to which (i) instructions have not been received from the beneficial owners or persons entitled to vote and (ii) the broker or nominee does not have discretionary voting power on a particular matter. With respect to the election of directors, requiring a plurality vote, broker non-votes and abstentions will have no effect.
May I Change My Vote After I Return My Proxy Card?
Yes. A proxy may be revoked by the Stockholder giving the proxy at any time before it is voted by written notice of revocation delivered to the Company prior to the meeting, and a prior proxy is automatically revoked by a Stockholder giving a subsequent proxy or attending and voting at the Annual Meeting. Attendance at the Annual Meeting in and of itself does not revoke a prior proxy.
Holders of Exchangeable Shares who wish to direct the Trustee to cast the votes attached to the Special Voting Share on their behalf should follow carefully the instructions provided by the Trustee, which accompany this Proxy Statement. The procedure for instructing the Trustee differs in certain respects from the procedure for delivering a proxy, including the place for depositing the instructions and the manner for revoking the proxy.
TABLE OF CONTENTS
THE PROPOSALELECTION OF DIRECTORS
The number of directors on the Board is currently fixed at seven. The Companys Certificate of Incorporation and By-laws divide the Companys Board of Directors into three classes. The members of each class of directors serve staggered three year terms.
In March 2004, Mr. Caldwell became Chair of the Board, replacing William Brock who had previously served in that capacity. In April 2004 the Board voted to reduce the number of directors of the Company to seven and to re-classify John Caldwell as a Class I director. In February 2005, Ian Loring and Mark Benham both resigned from the Board of Directors.
The Board is currently composed of two Class I directors (Blair Hendrix and John Caldwell), two Class II directors (William Brock and Wayne McLeod) and two Class III directors (Stephen Adamson and Thomas Cowan), whose terms will expire upon the election and qualification of directors at the Annual Meeting of Stockholders held in 2007, 2005 and 2006, respectively. One Class III seat on the Board of Directors is currently vacant. At each Annual Meeting of Stockholders, directors will be elected for a full term of three years to succeed those directors whose terms are expiring.
At this Annual Meeting, the Stockholders will elect two Class II directors, each to serve a three year term until the 2008 Annual Meeting of Stockholders and until a qualified successor is elected and qualified or until the directors earlier resignation or removal. The two directors whose terms of office expire at the 2005 Annual Meeting have been nominated for re-election to our Board of Directors. The Board has no reason to believe that any of the nominees named below will be unable or unwilling to serve as a director if elected. If, however, any nominee cannot or will not serve as a director, the persons named on your proxy card may vote for a substitute nominee designated by the Board.
Certain information about the Board nominees is furnished below.
Class II Director Nominees
William Brock has served as a director since October 2001. Mr. Brock retired from The Toronto-Dominion Bank in January 2000 as Deputy Chairman and Director, after a career of 37 years. From March 2000 to February 2001, he was President and CEO of Dover Industries, a Toronto Stock Exchange listed company, which manufactures ice cream cones, flour, and assorted disposable fast food paper products. Presently, he is also a director of Crombie Properties Limited, a commercial property company, Atlas Cold Storage Limited, a cold storage company, and a Trustee of Atlas Cold Storage Income Trust, and Chairman, Board of Trustees, Heritage Trust at the University of Guelph.
Wayne McLeod has served as a director since February 2005. Mr. McLeod served as President, Chief Executive Officer and Chairman of CCL Industries during his term there from 1980-1999. He is currently a member of the Boards of Directors of Morguard Corp., Turbo Genset Inc., Richards Packaging Inc. and Atlas Cold Storage, all listed on the Toronto Stock Exchange. He also serves on the Boards of the Canadian Utility Council and the Institute of Corporate Directors.
The two nominees receiving the highest number of affirmative votes of the votes attached to the Common Stock and the Special Voting Share, voting together as a single class, represented and voting on the Proposal at the Annual Meeting, will be elected Class II directors of the Company to serve their respective terms or until their successors have been elected and duly qualified.
THE BOARD RECOMMENDS A VOTE FOR THE ELECTION OF EACH OF THE NOMINEES NAMED ABOVE.
DIRECTORS AND EXECUTIVE OFFICERS
The following table sets forth our directors and executive officers, their ages as of March 31, 2005, the positions currently held by each person and their place of residence.
John Caldwell has served as a director since March 2003, as the President and Chief Executive Officer of SMTC since October 2003 and as Chair of the Board since March 2004. Previously, he was an independent consultant and corporate director and from October 2002 to September 2003 he held positions in the Mosaic Group Inc. (a marketing services provider) as Chair of the Restructuring Committee of the Board; in Geac Computer Corporation Limited (a computer software company) as a consultant from December 2001 to October 2002 and as President and Chief Executive Officer from October 2000 to December 2001; and in CAE Inc. (a flight simulation and training services company) from January 1988 to October 1999, including President and Chief Executive Officer from June 1993 to October 1999 and Chief Financial Officer from 1988 to 1992. Mr. Caldwell also serves on the boards of directors of ATI Technologies Inc., Cognos Inc., Faro Technologies, Rothmans Inc., Sleeman Breweries and Stelco Inc.
Jane Todd joined SMTC in July 2004 as Senior Vice President, Finance, and Chief Financial Officer. Ms. Todd brings leadership experience from both a technology and manufacturing background. Prior to joining SMTC, Ms. Todd worked for Dell Canada, Abitibi-Consolidated and a spin-off of General Electric.
Patrick Dunne joined SMTC in 2000 and currently serves as Senior Vice President, Operations. Prior to joining SMTC, Mr. Dunne was a co-founder of Qualtron, an interconnect company located in Ireland and Boston that was acquired by SMTC in 2000. Mr. Dunne was Vice President of Hitachi-Koki Europe prior to founding Qualtron. At SMTC, Mr. Dunne previously served as Senior Vice President, Marketing and Development and Senior Vice President, Business Solutions.
Steven Hoffrogge joined SMTC in 2000 as part of the Companys acquisition of Pensar Corporation and serves as our Senior Vice President, Business Development. Previous positions at the Company include Vice President, Business Programs Management and Senior Director, IBM Global Accounts. Prior to joining SMTC, Mr. Hoffrogge was employed at Pensar Corporation, a regional EMS provider, from 1993 to 2000 where he progressed through various positions to Director of Sales.
Steve Dutton joined SMTC in 1999 as director of business development for the Northeast. He currently serves as our Corporate Vice President, Global Sales. Previously he was a partner at SMT East, an electronics manufacturing services company based in the northeast portion of the United States, which was sold to the Matco Group in 1996. Prior to this, Mr. Dutton progressed from a sales manager at Power General Corporation to global director of sales and marketing.
Blair Hendrix has served as a director since July 2001. Mr. Hendrix joined Bain Capital, LLC, a private equity investment firm, in 2000 as a Vice President. Prior to joining Bain Capital he was Executive Vice President and Chief Operating Officer of DigiTrace, Inc., a medical technology and service company. Previously Mr. Hendrix was a management consultant with Corporate Decisions, Inc. (now Mercer Management Consulting), working in the specialty manufacturing, retail and healthcare industries. Mr. Hendrix also serves as a director of Keystone Automotive Operations, Inc., Vivra Asthma and Allergy Holdings, Inc. and MC Communications.
Stephen Adamson has served as a director since July 1999. Mr. Adamson is Managing Partner of Celerity Partners, Inc., a private equity investment firm. Mr. Adamson has been with Celerity Partners, Inc. since July 1995. Mr. Adamson is also a director of Financial Pacific Insurance Group, Inc., ADB Industries, Inc., ABC Laboratories, Inc., Streamline Circuits, Inc., Project Leadership Associates and TNR Entertainment Corp.
Thomas Cowan has served as a director since March 2003. Mr. Cowan is currently Executive in Residence at RockRidge Capital Partners, a position that he assumed in January 2005. From December 2001 to December 2004, Mr. Cowan was Chairman, President and Chief Executive Officer of OutlookSoft Corporation, a provider of enterprise performance management software and services. From March 2000 to December 2001, Mr. Cowan served as Chairman and President of Vcommerce Corporation, a provider of services and technology to the commerce industry. Previously he served for over 20 years in various financial and general management positions at IBM Corporation. Mr. Cowan is currently on the Board of Visitors of Wake Forest University Graduate School of Management and the Board of Directors of Cormont Inc.
INFORMATION REGARDING THE BOARD OF DIRECTORS AND ITS COMMITTEES
During fiscal 2004, the Board held ten (10) meetings. The Board has determined that each of Stephen Adamson, William Brock, Thomas Cowan, Blair Hendrix and Wayne McLeod are independent directors as defined in Rule 4200 of the National Association of Securities Dealers (NASD) listing standards. Thomas Cowan attended fewer than 75% of all of the fiscal 2004 meetings of the Board and the committees on which he served.
Stockholders can communicate directly with the Board of Directors by writing to: Board of Directors, SMTC Corporation, 635 Hood Road, Markham Ontario, Canada L3R 4N6. These communications will be reviewed by the Investor Relations department, who will determine how to handle them. A stockholder wishing
to communicate only with the non-management members of the Board can address the communication to Non- Management Directors, c/o Board of Directors at the address above. These communications will be handled by a member of the Nominating and Governance Committee. Finally, communications can be sent directly to individual directors by addressing letters to their individual name, c/o the Board of Directors, at the address above. Board members are invited to attend the annual meeting. Three (3) directors attended the Companys previous annual meeting, held on May 20, 2004.
The Board has three standing committees: the Nominating and Governance Committee, the Audit Committee and the Compensation and Management Development Committee.
The Nominating and Governance Committee
The Nominating and Governance Committee of the Board of Directors consists of William Brock, Blair Hendrix and Wayne McLeod. In February 2005 Mr. McLeod became a member of the Nominating and Governance Committee, replacing Mark Benham, who resigned as a director. The Nominating and Governance Committee (i) identifies individuals qualified to become members of the Board, (ii) selects, or recommends that the Board select, the director nominees for the next annual meeting of stockholders, (iii) develops and recommends to the Board a set of corporate governance principles applicable to the Company and (iv) oversees the evaluation of the Board and its dealings with management and the committees of the Board. During 2004, the mandate of the Nominating and Governance Committee was undertaken by the full Board of Directors. Accordingly, the Nominating and Governance Committee did not meet in separate session during 2004.
The Board approved a written charter for the Nominating and Governance Committee in April 2004, which is available on the Companys website at www.smtc.com. All of the Nominating and Governance Committees members are independent directors as defined in Rule 4200 of the NASDs listing standards and as required by Rule 4350(c)(4) of the NASDs listing standards.
The Nominating and Governance Committee considers, among others, the following characteristics and qualities when proposing a nominee for the Board of Directors:
The Nominating and Governance Committee believes it is important that the Company have directors with extensive and relevant business experience as well as experience in finance and accounting generally.
The Nominating and Governance Committee will consider and evaluate up to two director candidates recommended by stockholders for inclusion on the slate of directors nominated by the Board. A stockholder or group of stockholders that, individually or as a group, have beneficially owned at least 5% of the Companys shares for at least one year may submit one candidate for the committees consideration. If the committee receives more than two submissions, it will consider the submissions put forth by the two nominating stockholders who beneficially own the most shares. Stockholders wishing to recommend a candidate must submit the recommendation no later than 120 days before the date that the proxy statement for the previous years annual meeting was first mailed to stockholders. Each nominating stockholder must submit the number of shares it beneficially owns, and a representation that it meets the ownership requirements described above and will continue to hold any shares owned at least through the date of the next annual meeting at which directors are
elected. In addition, a nominating stockholder will be required to furnish certain information with respect to the nominee and the nominee must submit certain written representations. Stockholders who wish to recommend candidates to the Nominating and Governance Committee may get more information about the process by contacting the Companys Investor Relations Department at 635 Hood Road, Markham, Ontario, Canada L3R 4N6.
The Nominating and Governance Committee will consider and evaluate candidates recommended by stockholders on the same basis as candidates recommended by other sources. The Nominating and Governance Committee identifies candidates for director through a variety of formal and informal channels, most notably the business networks of the members of the Board and management.
The Audit Committee
The Audit Committee, which met four (4) times in fiscal 2004, consists of William Brock, Thomas Cowan and Wayne McLeod. The Board has determined that Mr. Brock is a financial expert. In February 2005, Mr. McLeod became a member of the Audit Committee. All Audit Committee members, including Mr. Brock, are independent directors as defined in Rule 4200 of the NASDs listing standards and Rule 10A-3(b)(1) under the Securities and Exchange Act of 1934, and as required by Rule 4350(d)(2)(A) of the NASDs listing standards.
The Audit Committee (i) appoints, oversees and replaces, if necessary, the Companys independent auditor, (ii) assists the Board of Directors oversight of the preparation of the Companys financial statements, the Companys compliance with legal and regulatory requirements, the independent auditors qualifications and independence, and the performance of the Companys independent auditor and (iii) prepares the Audit Committee Report included in this proxy statement.
The Board adopted and approved a revised written charter for the Audit Committee in April 2004, and the Audit Committee evaluates its sufficiency on an annual basis.
The Compensation and Management Development Committee
The Compensation and Management Development Committee currently consists of Stephen Adamson, Blair Hendrix and William Brock. All of the Compensation and Management Development Committees members are independent directors as defined in Rule 4200 of the NASDs listing standards and as required by Rule 4350(c)(3) of the NASDs listing standards.
The Compensation and Management Development Committee met three (3) times in separate session in fiscal 2004. The general duties of the Compensation and Management Development Committee are (i) to provide a general review of the Companys compensation and benefit plans and (ii) to review and establish compensation practices and policies for the officers of the Company.
COMPENSATION OF DIRECTORS
We pay no additional remuneration to our employees for serving as directors or on committees. In October 2001 the Board approved a compensation arrangement for William Brock. Under that arrangement, we paid Mr. Brock a $25,000 base fee per year for serving on our Board and meeting fees of $500 for Board conference calls or Board committee meetings and $1,000 for full Board meetings.
In March 2003, the Board approved a revised compensation plan effective January 1, 2003 for independent directors not affiliated with our major stockholders (the 2003 Compensation Plan). During fiscal 2004, we paid each independent director not affiliated with our major stockholders a $25,000 base fee per year for serving on our Board and meeting fees of $500 for Board conference calls or Board committee meetings and $1,000 for full Board meetings.
Under the 2003 Compensation Plan, each independent director who was not affiliated with our major stockholders was granted an option to purchase 3,000 shares of our common stock when appointed to the Board, and could be granted an option to buy 2,000 shares in each subsequent year. Half of each award vested one year after it was granted, and the balance on the second anniversary of the grant. Each award will have a term of five years from the date of the award. Share amounts in this paragraph have been adjusted to reflect the one-for-five reverse stock split of the Companys common stock that occurred on October 4, 2004.
Mr. Brock received options to purchase 5,000 shares under the original compensation arrangement when he joined the Board, and these vest over five years with a maximum term of ten years. Mr. Caldwell, who was then an independent director not affiliated with our major stockholders, and Mr. Cowan were granted their initial options to purchase 3,000 shares on May 6, 2003. Mr. Brock, who was in his second year as a director was granted an option to purchase 2,000 shares on May 6, 2003. The terms related to the options issued on May 6, 2003, were in accordance with the March 2003 compensation plan. Share amounts in this paragraph have been adjusted to reflect the one-for-five reverse stock split of the Companys common stock that occurred on October 4, 2004.
In addition, we paid Mr. Caldwell at a rate of $250.00 per hour for his service as chairman of the Boards Special Restructuring Committee prior to his employment by the Company.
In September 2004, the Board approved a revised compensation plan effective January 1, 2005 for independent directors (the 2005 Compensation Plan). Beginning fiscal 2005, we will pay each independent director a $40,000 base fee per year for serving on our Board, meeting fees of $600 for Board or committee conference calls and $1,200 for full Board meetings or committee meetings. A minimum of $25,000 of the annual base fee will be in the form of shares of common stock or deferred share units until a $100,000 threshold is attained. Members of the Audit Committee will receive an annual retainer of $4,000, with the Chairman of the Audit Committee receiving an additional annual retainer of $2,000. Members of other committees will receive an annual retainer of $2,000, with the respective Chairman of each committee receiving an additional annual retainer of $3,000.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
No interlocking relationship exists between any member of the Companys Board or Compensation and Management Development Committee and any member of the Board of Directors or compensation committee of any other company, nor has any interlocking relationship existed in the past.
AUDIT COMMITTEE REPORT
Notwithstanding anything to the contrary set forth in any of SMTCs previous filings under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, that might incorporate future filings, including this proxy statement, in whole or in part, the following report shall not be incorporated by reference into any such filings.
The Audit Committee of the Board of Directors currently consists of three directors, William Brock, Thomas Cowan and Wayne McLeod. The duties of the Audit Committee are (i) to review with management and the independent auditors the scope and results of any and all audits, the nature of any other services provided by the independent auditors, the independence of the auditors, changes in the accounting principles applied to the presentation of the Companys financial statements, and any comments by the independent auditors on the Companys policies and procedures with respect to internal accounting, auditing and financial controls, (ii) to review the consistency and reasonableness of the financial statements contained in the Companys quarterly and annual reports prior to filing them with the Securities and Exchange Commission (or with any other regulatory authority) and discuss the results of these quarterly reviews, annual audits and any other matters required to be communicated by the independent auditors under generally accepted auditing standards and (iii) to select the Companys independent auditors and approve or pre-approve all auditing services and permitted non-audit services to be rendered by the auditor. The Board of Directors has adopted a written charter of the Audit Committee, the sufficiency of which is evaluated each year by the Audit Committee.
Consistent with its duties, the Audit Committee has reviewed and discussed with the Companys management the audited financial statements for the year ended December 31, 2004. KPMG LLP issued their unqualified report dated April 15, 2005 on SMTCs financial statements.
The Audit Committee has also discussed with KPMG LLP the matters required to be discussed by AICPA Statement on Auditing Standards No. 61, Communication with Audit Committees. The Audit Committee has also received the written disclosures and the letter from KPMG LLP required by Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, and has discussed with KPMG LLP its independence as an auditor.
Based on these reviews and discussions, the Audit Committee has recommended to the Board of Directors that SMTCs audited financial statements for the year ended December 31, 2004 be included in the Annual Report on Form 10-K for the fiscal year then ended.
By the Audit Committee of the Board of Directors:
RELATED PARTY TRANSACTIONS
Certain of our current stockholders and optionholders are parties to a stockholders agreement that, among other things, provides for registration rights and contains provisions regarding the transfer of shares.
Directors Relationships with Major Stockholders
Certain of our current directors are affiliated with our major stockholders. Blair Hendrix is affiliated with Bain Capital and Stephen Adamson is affiliated with Celerity Partners.
Purchases from an Affiliate of Major Stockholders
Investment funds affiliated with Bain and Celerity are also stockholders of DDi Corp., one of our suppliers. Our transactions with DDi Corp., which totaled approximately $630,000 in 2004, are on equivalent terms as those with our other suppliers.
The Company and John Caldwell have entered into an employment agreement. The Company has also finalized terms of employment with Patrick Dunne and Steven Hoffrogge. Prior to the termination of his employment, Philip Woodard had entered into an employment agreement with the Company. Each of these employment arrangements is more fully described under Employment Arrangements.
BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth, as of March 18, 2005, information regarding beneficial ownership. The table sets forth the number of shares beneficially owned and the percentage ownership for:
As of March 18, 2005, our outstanding equity securities (including exchangeable shares of our subsidiary, SMTC Canada, other than holdings of SMTC Nova Scotia Company, a subsidiary of SMTC Canada) consisted of 14,641,333 shares.
Unless otherwise indicated below, to our knowledge, all persons listed below have sole voting and investment power with respect to their shares, except to the extent authority is shared by spouses under applicable law. Unless otherwise indicated below, each entity or person listed below maintains a mailing address of c/o SMTC Corporation, 635 Hood Road, Markham, Ontario, Canada L3R 4N6. The number of shares beneficially owned by each stockholder is determined under rules promulgated by the Securities and Exchange Commission. The information is not necessarily indicative of beneficial ownership for any other purpose. Under these rules, beneficial ownership includes any shares as to which the individual or entity has sole or shared voting or investment power and any shares as to which the individual or entity has the right to acquire beneficial ownership within 60 days after March 18, 2005 through the exercise of any stock option, warrant or other right. The inclusion in the following table of those shares, however, does not constitute an admission that the named stockholder is a direct or indirect beneficial owner.
Compensation And Management Development Committee Report
Notwithstanding anything to the contrary set forth in any of SMTCs previous filings under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, that might incorporate future filings, including this proxy statement, in whole or in part, the following report and the performance graph on page 23 shall not be incorporated by reference into any such filings.
The Compensation and Management Development Committee is currently composed of three directors: Stephen Adamson, William Brock and Blair Hendrix. The Compensation and Management Development Committee is responsible for providing a general review of the Companys compensation and benefit plans to ensure that they meet corporate objectives, reviewing the Chief Executive Officers recommendations on compensation of all officers, adopting and changing major compensation policies and practices, reporting its recommendations to the whole Board of Directors for approval and authorization and administering the Companys stock plans. The Compensation and Management Development Committee also has the power to select directors and officers to receive awards under the SMTC Corporation/SMTC Manufacturing Corporation of Canada 2000 Equity Incentive Plan. No member of this committee was an officer or employee of SMTC during fiscal 2004 and all members are independent directors as defined in Rule 4200 of the NASDs listing standards and as required by Rule 4350(c)(3) of the NASDs listing standards.
Compensation Philosophy. SMTC has developed and implemented compensation policies and plans that seek to align the financial interests of SMTCs senior management with the interests of its stockholders. SMTC seeks to reward performance in those quantitative areas believed to be important to the long-term interests of stockholders, namely enhanced profitability, return on invested capital and the successful development and implementation of the Companys strategic and operating plans. SMTC believes that any success in these quantitative areas also evidences success in qualitative areas relating to the work environment for SMTC employees, employee training and employee opportunity for advancement.
SMTC seeks to provide total compensation packages that will attract the best talent to SMTC, motivate individuals to perform at their highest levels, reward outstanding performance and retain executives whose skills are critical for building long-term stockholder value.
Elements of Compensation. The guiding principle of the Compensation and Management Development Committee is to provide the Companys senior management with competitive compensation opportunities based upon their contributions to the financial success of the Company and their personal performance. It is the Compensation and Management Development Committees objective to make a portion of senior managements compensation contingent upon the Companys performance as well as upon his or her own level of performance. Accordingly, the compensation package for senior management is generally comprised of three components: (i) base salary, which reflects individual performance and is designed to be competitive with salary levels in the industry, (ii) annual performance awards payable in cash and tied to the Companys achievement of financial performance targets and individual performance and (iii) long-term stock-based incentive awards, which strengthen the alignment of interests between the executive officers and the Companys stockholders.
General. With respect to SMTCs senior management, compensation is determined in consultation with the Compensation and Management Development Committee by the President and Chief Executive Officer. Compensation of all senior management, including that of officers party to employment agreements, including the Chief Executive Officer, is or has been founded on the policies and general guidelines described below. SMTCs officers serve at the pleasure of the Board.
Base Salary. The base salaries for officers are determined on the basis of the following factors: experience, personal performance, salary levels for comparable positions within and without the industry and
changes from year to year in an officers functional responsibilities. The weight given to each of these factors varies from individual to individual.
Performance Awards. Bonuses may be earned by executive officers on the basis of the Companys achievement of certain corporate financial performance goals established for each fiscal year and individual performance.
Long-Term Compensation. Executive long term compensation is comprised of grants of stock options under the SMTC Corporation/SMTC Manufacturing Corporation of Canada 2000 Equity Incentive Plan (the Plan). Stock option grants are considered on an annual basis and are awarded at the Boards discretion. Stock options are intended to offer an equity incentive for superior performance and to foster the retention of key personnel through awards structured to vest and become exercisable over time, provided that the individual remains employed by SMTC. There is no set formula for the award of options. Factors considered in making option awards to employees and executives of SMTC generally include the importance of retaining such individuals services, such employees potential to contribute to the success of SMTC and such employees past contributions to SMTC. The actual options granted in fiscal 2004 to each of the named executive officers is indicated in the table labeled Option Grants in Fiscal 2004 appearing on page 21 of this proxy statement.
Employment Agreements with Executive Officers. John Caldwell is and Philip Woodard was party to an employment agreement with the Company. Each of the contracts provides for a base salary and eligibility for a performance based bonus. Through the payment of annual bonuses the compensation of each of such officers, including that of the Chief Executive Officer, has been tied to corporate performance. For details regarding these employment agreements, see Employment Arrangements on page 20 of this proxy statement.
Compensation and Management Development Committee
The following table sets forth information concerning the compensation for the years ended December 31, 2004, 2003 and 2002 for our chief executive officer and our three other most highly compensated executive officers at the end of our last fiscal year and two additional persons who served as an executive officers for a portion of 2004. For ease of reference, we collectively refer to these executive officers throughout this section and elsewhere in this proxy statement as our named executive officers.
SUMMARY COMPENSATION TABLE
John Caldwell is currently employed as our President and Chief Executive Officer pursuant to an employment agreement and other related agreements with the Companys wholly owned subsidiary, SMTC Manufacturing Corporation of Canada. Each of these agreements is dated February 7, 2005. Under the terms of the agreements, Mr. Caldwell is entitled to an annual base salary of Cdn$504,000, which may be increased by the Board of Directors. Mr. Caldwell is also entitled to a car allowance. Beginning with the fiscal year beginning January 1, 2005, in the event that the Company meets certain EBITDA targets, Mr. Caldwell is entitled to an annual bonus equal to his then current base salary, or a higher amount determined by the Board of Directors if the Company exceeds the specified EBITDA targets. In the event that the Companys performance is greater than 90% but less than 100% of the EBITDA target, Mr. Caldwell will be entitled to a reduced bonus. Amounts up to the target bonus, at the sole discretion of the Board, may be paid through the grant of fully vested deferred share units, each of which will be equivalent to the fair market value of a single share of the Companys common stock. In the event that Mr. Caldwell is terminated without cause or, following a change of control, is terminated without cause or constructively discharged, he is entitled to a lump sum payment of two years base salary and target bonus. The employment agreement provides for customary non-competition and non-solicitation provisions which continue during the term of the agreement and for two years from the date of termination. Pursuant to a deferred share units agreement, within 60 days following the termination of his employment (or within 10 days following a change of control), Mr. Caldwell will be entitled to a payment in the amount of the fair market value of 66,000 shares of the Companys common stock.
Mr. Caldwell was previously party to an employment agreement dated October 16, 2003, which was initially effective until February 16, 2004 and was extended to June 30, 2004 and month to month thereafter by mutual agreement of the parties. Under the prior employment agreement, Mr. Caldwell received a salary of Cdn$45,000 per month and was eligible for a bonus at the sole discretion of the Board.
On April 12, 2005, the Company finalized the terms of employment for Patrick Dunne, who serves as the Companys Senior Vice President, Operations. Under the terms of his employment, Mr. Dunnes compensation consists of a base salary, an annual incentive award, a long term incentive award and other fringe benefits and perquisites. Mr. Dunne is entitled to an annual base salary of $225,000, a monthly car allowance and participation in an executive benefit program. His annual incentive award will primarily be based upon achievement of specific revenue and earnings targets for the year and individual performance. The annual target bonus will be 45% of Mr. Dunnes base salary, with the bonus payable in cash or equivalent value in stock options. Mr. Dunnes long term incentive is through the Companys stock option plan. In the event of termination other than for cause, Mr. Dunne is entitled to the higher of (i) salary continuance for twelve months or (ii) salary continuance of one month for every year of service to a maximum of eighteen months after eighteen or more years of service.
On April 12, 2005, the Company finalized the terms of employment for Steven G. Hoffrogge, who serves as the Companys Senior Vice President, Business Development. Under the terms of his employment, Mr. Hoffrogges compensation consists of a base salary, an annual incentive award, a long term incentive award and other fringe benefits and perquisites. Mr. Hoffrogge is entitled to an annual base salary of $200,000, a monthly car allowance and participation in an executive benefit program. The annual incentive award will primarily be based upon achievement of specific revenue and earnings targets for the year and individual performance. Mr. Hoffrogges long term incentive is through the Companys stock option plan. In the event of termination other than for cause, Mr. Hoffrogge is entitled to receive salary continuance for twelve months.
Philip Woodard was employed as our Chief Operating Officer until his retirement from the Company on September 30, 2004. Mr. Woodard was employed pursuant to an employment agreement dated July 30, 1999, which was amended on January 30, 2004. Under the amended agreement, Mr. Woodard provided services through his consulting firm, The Woodbro Group Ltd. in exchange for a monthly payment of Cdn$28,000. Mr. Woodard received a $150,000 retention payment for serving through January 29, 2004, and a second retention payment of $100,000 for serving past June 25, 2004 but ceasing to be employed by the Company prior to
December 31, 2004. Mr. Woodard also received a $100,000 payment upon being employed by the Company on March 31, 2004 and the Company consummating a recapitalization transaction prior to June 30, 2004. Mr. Woodard was also eligible to participate in a bonus plan the Company developed for key executives for 2004 with payments based on individual performance and the Companys financial performance. Mr. Woodard was eligible to receive a pro-rata bonus payment based on the time served in 2004. No bonus was paid to Mr. Woodard for time served in 2004. Mr. Woodards employment agreement, both prior to and after giving effect to the amendment, contains customary confidentiality provisions and a non-compete clause which is effective during the term of the agreement, for one year following termination of his employment if he is terminated for cause, and, under certain other circumstances, for two years following the termination of his employment.
Option Grants in Last Fiscal Year
The following table sets forth information concerning grants of options to purchase shares of our common stock made to the named executive officers during the fiscal year ended December 31, 2004.
OPTION GRANTS IN FISCAL 2004
Option Exercises In Last Fiscal Year And Fiscal Year-end Option Values
The following table sets forth information for the named executive officers concerning stock option exercises during our last fiscal year.
AGGREGATED OPTION EXERCISES IN FISCAL 2004
AND FISCAL YEAR-END OPTION VALUES
STOCK PERFORMANCE GRAPH
The following graph sets forth the Companys total cumulative stockholder return as compared to the Nasdaq Composite Index and a peer group chosen by the Company for fiscal 2004 (the Peer Group). The Peer Group is comprised of the following companies: Benchmark Electronics, Inc., PEMSTAR Inc., Plexus Corp. and SMTC Corporation.
The total stockholder return assumes $100 invested on July 21, 2000 in Common Stock of the Company, the Nasdaq Composite Index and the Peer Group of companies that, like the Company, (i) are publicly-traded and (ii) are mid-tier providers of advanced electronics manufacturing services. Total return assumes reinvestment of dividends. Historical stock price performance is not necessarily indicative of future price performance.
COMPARISON OF CUMULATIVE TOTAL RETURN
AMONG SMTC CORPORATION
NASDAQ COMPOSITE INDEX AND PEER GROUP INDEX
The Audit Committee has selected KPMG LLP as independent auditors for the year ending December 31, 2005. KPMG LLP acted as independent auditors for SMTC for the year ending December 31, 2004.
Fees to SMTC for professional services rendered by KPMG LLP during fiscal 2003 and fiscal 2004 were as follows: Audit Fees: $501,500 for fiscal 2003 and $796,000 for fiscal 2004; Audit Related Fees: $45,000 for fiscal 2003 and $0 for fiscal 2004, which were in connection with reviewing the Companys internal controls documentation; Tax Fees: $131,500 for fiscal 2003 and $59,000 for fiscal 2004, which were in connection with tax compliance matters including the preparation of tax returns; and All Other Fees: $0 for fiscal 2003 and $0 for fiscal 2004.
In April 2004, the Board adopted an Audit and Non-Audit Services Pre-Approval Policy for the Audit Committee. Under the policy, the Audit Committee has pre-approved certain audit and audit related services, tax services and other services. The Audit Committee has determined that the provision of those services that are pre-approved in the policy will not impair the independence of the auditor. The provision of services by the auditor which are not pre-approved in the policy are subject to separate pre-approval by the Audit Committee. The policy also pre-approved certain specified fee levels for the specific services. Payments in excess of these specified levels are subject to separate pre-approval by the Audit Committee.
The Audit Committee has considered whether KPMG LLPs provision of non-audit services is compatible with its independence. We expect that representatives from KPMG LLP will be present at the Annual Meeting and will be available to respond to appropriate questions and have the opportunity to make a statement if they desire.
In order for Stockholder proposals that are submitted pursuant to Rule 14a-8 of the Securities Exchange Act of 1934, as amended (the Exchange Act), to be considered by SMTC for inclusion in the proxy material for SMTCs 2006 Annual Meeting of Stockholders, they must be received by the Secretary of SMTC on or before December 23, 2005 at its principal executive office, 635 Hood Road, Markham, Ontario, Canada L3R 4N6.
For proposals that Stockholders intend to present at the 2006 Annual Meeting of Stockholders outside the processes of the Rule 14a-8 of the Exchange Act, unless the Stockholder notifies SMTC of such intent on or before March 13, 2006, any proxy that management solicits for such annual meeting will confer on the holder of the proxy discretionary authority to vote on the proposal so long as such proposal is properly presented at the meeting.
Notwithstanding the foregoing, our Amended and Restated By-Laws set forth procedures Stockholders must comply with to make nominations for election to the Board of Directors. Such nominations must be made by notice in writing delivered or mailed to the Secretary of SMTC and received at SMTCs principal executive office, 635 Hood Road, Markham, Ontario, Canada L3R 4N6 not less than 60 days or more than 90 days prior to the anniversary date of the immediately preceding annual meeting of stockholders. If the annual meeting is not held within 30 days before or after such anniversary date, then such nomination must have been delivered to or mailed and received by the Secretary not later than the close of business on the 10th day following the date on which the notice of the meeting was mailed or such public disclosure was made, whichever occurs first. Such notice must set forth (a) as to each proposed nominee (i) the name, age, business address and, if known, residence address of each such nominee, (ii) the principal occupation or employment of each such nominee, (iii) the number of shares of stock of SMTC beneficially owned by each such nominee, and (iv) any other information
concerning the nominee that must be disclosed as to nominees in proxy solicitations pursuant to Regulation 14A under the Exchange Act, including such persons written consent to be named as a nominee and to serve as a director if elected; and (b) as to the Stockholder giving the notice (i) the name and address, as they appear on SMTCs books, of such Stockholder and (ii) the class and number of shares of SMTC that are beneficially owned by such Stockholder. SMTC may require any proposed nominee to furnish such other information as may reasonably be required to determine the eligibility of such proposed nominee to serve as a director of SMTC. If such procedures are not complied with, the chairman of the meeting may determine and declare to the meeting that a nomination was not made in accordance with the foregoing procedures and the defective nomination will be disregarded.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act requires the Companys directors, executive officers and any persons who directly or indirectly hold more than ten percent of the Companys Common Stock (Reporting Persons) to file reports of ownership and changes in ownership with the Securities and Exchange Commission (SEC) on Forms 3, 4 and 5. Reporting Persons are required by SEC regulations to furnish the Company with copies of all Forms 3, 4 and 5 they file.
Based on the Companys review of copies of such forms it has received from its executive officers, directors and greater than ten-percent beneficial owners, the Company believes that during the fiscal year ended December 31, 2004, all Section 16(a) filing requirements applicable to its Reporting Persons were met in a timely manner, except for the following instances: (1) Mr. Caldwell did not timely file a Form 4 on one occasion, (2) Ms. Todd did not timely file a Form 3 and Form 4, each on one occasion, (3) Mr. Dunne did not timely file a Form 3 and Form 4, each on one occasion, (4) Mr. Hoffrogge did not timely file a Form 3 and Form 4, each on one occasion and (5) Mr. Dutton did not timely file a Form 3 on one occasion. Each of these Reporting Persons has subsequently filed the required reports.
The Company knows of no other matters that will be presented for consideration at the Annual Meeting. If any other matters properly come before the Annual Meeting, it is intended that proxies in the enclosed form will be voted in respect thereof in accordance with the judgments of the persons voting the proxies.
It is important that the proxies be returned promptly and that your shares be represented. Stockholders are urged to mark, date, execute and promptly return the accompanying proxy card in the enclosed envelope.
Financial Statements And Form 10-K Annual Report
SMTCs audited financial statements for the fiscal year ended December 31, 2004 and certain other related financial and business information of SMTC are contained in SMTCs Annual Report on Form 10-K for the fiscal year ended December 31, 2004, as filed by SMTC with the SEC on April 15, 2005 (including exhibits). Copies of such Annual Report on Form 10-K, including financial statements, may be obtained without charge by contacting SMTC Corporation, 635 Hood Road, Markham, Ontario, Canada L3R 4N6, Attention: Investor Relations.
FORM OF PROXY CARD FOR SMTC CORPORATIONS 2005 ANNUAL MEETING
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF SMTC CORPORATION FOR
THE ANNUAL MEETING OF STOCKHOLDERS TO BE HELD ON MAY 11, 2005
The undersigned, having received the Notice of Annual Meeting of Stockholders and the Proxy Statement on behalf of the Board of Directors of SMTC Corporation (the Company), hereby appoints each of William Brock, John Caldwell and Blair Hendrix as proxies of the undersigned (with full power of substitution) to attend the Annual Meeting of Stockholders of SMTC Corporation to be held on May 24, 2005 at 11:00 a.m. Eastern Daylight Time at The Sheraton Centre Toronto Hotel, located at 123 Queen Street West, Toronto, Ontario, Canada M5H 2M9 and all adjournments thereof (the Annual Meeting) and to vote all shares of Common Stock of SMTC Corporation that the undersigned would be entitled to vote, if personally present, in regard to all matters which may come before the Annual Meeting, and without limiting the general authorization hereby given, the undersigned directs that his or her vote be cast as specified in this Proxy.
This Proxy when properly executed will be voted in the manner specified herein. If no specification is made, the Proxies will be voted FOR the nominees. If any of the nominees are not available to serve, this Proxy may be voted for a substitute. This Proxy delegates discretionary authority with respect to matters not known or determined at the time of solicitation of this Proxy. The undersigned hereby revokes any other proxy previously granted to vote the same shares of Common Stock at the Annual Meeting.
SEE REVERSE SIDE. If you wish to vote in accordance with the recommendations of the Board of Directors, just sign on the reverse side. You need not mark any boxes.
CONTINUED AND TO BE SIGNED ON REVERSE SIDE
Please mark your vote as indicated in this example: x
The Board of Directors recommends a vote FOR the following matter:
PLEASE PROMPTLY MARK, SIGN, DATE AND RETURN THIS PROXY FORM USING THE ENCLOSED ENVELOPE.
NOTE: Please sign name exactly as it appears on this proxy card. When shares are held by joint tenants, both should sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by president or other authorized officer. If a partnership, please sign in partnership name by an authorized person.
Notice to Exchangeable Shareholders
Our records show that you own exchangeable shares (Exchangeable Shares) in the capital of SMTC Manufacturing Corporation of Canada (SMTC Canada), a Canadian company. The Exchangeable Shares provide you with economic and voting rights which are, as nearly as practicable, equivalent to those of holders of shares of common stock of SMTC Corporation, the U.S. parent of SMTC Canada, including the right to attend and vote at meetings of the common stockholders of SMTC Corporation. SMTC Corporation (the Company) will be holding an annual meeting (the Annual Meeting) of its common stockholders on May 24, 2005 to:
1. Elect two Class II directors to serve until the 2008 Annual Meeting of Stockholders and until their successors are elected and qualified in accordance with the by-laws of the Company.
2. Transact such other business as may properly come before the Annual Meeting and any adjournment or postponement thereof.
At such Annual Meeting you will have voting rights, as described below, equal to the number of Exchangeable Shares you hold. You are permitted to instruct CIBC Mellon Trust Company, the Trustee under the Voting and Exchange Trust Agreement, as to how the Trustee is to vote your Exchangeable Shares at the Annual Meeting of SMTC Corporation. If you do not give voting instructions, the Trustee will not be entitled to exercise the voting rights attached to your Exchangeable Shares. Alternatively, you may instruct the Trustee to give you, or a person designated by you, a proxy to exercise personally the voting rights attached to your Exchangeable Shares. To instruct the Trustee as to how you wish to exercise your voting rights, you must complete, sign, date and return the enclosed voting instruction card to the Trustee by 5:00 p.m., Eastern Daylight Time, on May 23, 2005. Whether or not you plan to attend, please sign, date and return the voting instruction card in the envelope provided in order to ensure that your Exchangeable Shares will be represented at the Annual Meeting.
You have the right to revoke any instructions to the Trustee by giving written notice of revocation to the Trustee or by executing and delivering to the Trustee a later-dated voting instruction card. No notice of revocation or later-dated voting instruction card however, will be effective unless received by the Trustee prior to 5:00 p.m., Eastern Daylight Time, on May 23, 2005.
Only registered holders of Exchangeable Shares of SMTC Canada are permitted to instruct the Trustee as to how to vote their Exchangeable Shares at the Annual Meeting or to attend and vote at the Annual Meeting in person or by proxy as described above. You may be a beneficial owner of Exchangeable Shares (a Non-Registered Holder) if your Exchangeable Shares are registered either:
SMTC Corporation has distributed copies of the Notice of Annual Meeting, the Proxy Statement dated April 22, 2005 and the Notice to Exchangeable Shareholders (collectively, the Meeting Materials) to Intermediaries
who are required to forward these Meeting Materials to Non-Registered Holders unless a Non-Registered Holder has waived the right to receive them. If you are a Non-Registered Holder who has not waived the right to receive Meeting Materials you will be given either:
The purpose of these procedures is to permit you, as a Non-Registered Holder, to direct the voting of the Exchangeable Shares you beneficially own or to attend and vote at the Annual Meeting, in person or by proxy. Non-Registered Holders should carefully follow the instructions of their Intermediaries and their service companies.
A Non-Registered Holder may revoke a voting instruction card/form given to an Intermediary at any time by written notice to the Intermediary, except that an Intermediary is not required to act on a revocation of a voting instruction card/form that is not received by the Intermediary at least seven days prior to the Annual Meeting.
Information relating to SMTC Corporation
Exchangeable Shares are exchangeable on a one-for-one basis for shares of common stock of SMTC Corporation and you, as a holder of Exchangeable Shares, are entitled to receive dividends from SMTC Canada payable at the same time as and equivalent to, on a per-share basis, any dividends paid by SMTC Corporation to holders of its shares of common stock. As a result of the economic and voting equivalency between the Exchangeable Shares and shares of common stock of SMTC Corporation you, as a holder of Exchangeable Shares, will have a participating interest determined by reference to SMTC Corporation not SMTC Canada. Accordingly, it is information relating to SMTC Corporation that is relevant to you and enclosed in this package is SMTC Corporations Proxy Statement which we urge you to read carefully.
April 22, 2005
VOTING INSTRUCTION CARD
DIRECTION GIVEN BY REGISTERED HOLDERS OF
EXCHANGEABLE SHARES OF SMTC MANUFACTURING CORPORATION
OF CANADA FOR THE MAY 24, 2005 ANNUAL MEETING
OF STOCKHOLDERS OF SMTC CORPORATION
The undersigned, having read the Notice of Annual Meeting of Stockholders regarding the annual meeting (the Annual Meeting) of common stockholders of SMTC Corporation (the Company) to be held at The Sheraton Centre Toronto Hotel, located at 123 Queen Street West, Toronto, Ontario, Canada M5H 2M9 on Tuesday, May 24, 2005 at 11:00 a.m. (Eastern Daylight Time), the Proxy Statement dated April 22, 2005 and the accompanying Notice to Exchangeable Shareholders, receipt of each of which is hereby acknowledged, does hereby instruct and direct CIBC Mellon Trust Company (the Trustee), pursuant to the provisions of the Voting and Exchange Trust Agreement (the Agreement) dated as of July 27, 2000, among the Company, SMTC Manufacturing Corporation of Canada (SMTC Canada), SMTC Nova Scotia Company, and the Trustee, as follows:
(PLEASE NOTE: IF NO DIRECTION IS MADE AND YOU SIGN BELOW, THE TRUSTEE IS HEREBY AUTHORIZED AND DIRECTED TO VOTE FOR ITEM 1 BELOW AND AS TO ANY OTHER MATTERS THAT MAY PROPERLY COME BEFORE THE ANNUAL MEETING TO VOTE IN ITS DISCRETION.)
(PLEASE SELECT ONE OF A, B OR C)
(PLEASE COMPLETE THE FOLLOWING ONLY IF YOU HAVE SELECTED ALTERNATIVE A.)
To withhold authority to vote for any individual nominee, write that nominees name in the space provided below.
(IF YOU HAVE SELECTED ALTERNATIVE A, PLEASE GO DIRECTLY TO THE SIGNATURE LINE ON THIS DOCUMENT.)
(IF YOU HAVE SELECTED ALTERNATIVE B, PLEASE GO DIRECTLY TO THE SIGNATURE LINE ON THIS DOCUMENT.)
(IF YOU HAVE SELECTED ALTERNATIVE C, PLEASE GO DIRECTLY TO THE SIGNATURE LINE ON THIS DOCUMENT.)
Executed on the day of , 2005.
If the shareholder is a corporation, this voting instruction card must be executed by a duly authorized officer or attorney of the shareholder and, if the corporation has a corporate seal, its corporate seal should be affixed.
If Exchangeable Shares are registered in the name of an executor, administrator or trustee, please sign exactly as the Exchangeable Shares are registered. If the Exchangeable Shares are registered in the name of the deceased or other shareholder, the shareholders name must be printed in the space provided. This voting instruction card must be signed by the legal representative with his/her name printed below his/her signature and evidence of authority to sign on behalf of the shareholder must be attached to this voting instruction card.
In many cases, Exchangeable Shares beneficially owned by a holder (a Non-Registered Holder) are registered in the name of a securities dealer or broker or other intermediary, or clearing agency. Non-Registered Holders should, in particular, review the section entitled Non-Registered Holders in the accompanying Notice to Exchangeable Shareholders and carefully follow the instructions of their intermediaries.