This excerpt taken from the TBSI DEF 14A filed Oct 30, 2009.
How You Can Vote
You may vote your shares either by voting in person at the meetings or by submitting a completed proxy to us by mail or via the internet. By submitting your proxy, you are legally authorizing another person to vote your shares. The proxy designates Joseph E. Royce or failing him, Gregg L. McNelis, to vote your shares in accordance with the voting instructions you indicate in your proxy.
If you submit your proxy (including submitting you proxy via the internet) designating Joseph E. Royce or failing him Gregg L. McNelis as the individuals authorized to vote your shares, but you do not indicate how your shares are to be voted, then your shares will be voted by those individuals in accordance with the Board of Directors recommendations, which are described in this proxy statement. In addition, if any other
matters are properly brought up at the applicable meetings (other than the proposals contained in this proxy statement), then each of these individuals will have the authority to vote your shares on those matters in his or her discretion. The Board of Directors currently does not know of any matters to be raised at the applicable meetings other than the proposals contained in this proxy statement.
If you submit your proxy, please let us know whether you plan to attend the meetings by marking the appropriate box on your proxy card or following the instructions when you submit your proxy via the internet. In order for your proxy to be validly submitted and for your shares to be voted in accordance with your proxy, we must receive your mailed proxy by 5:00 p.m., Eastern Time, on December 3, 2009 or your internet proxy by 11:59 p.m., Eastern Time, on December 3, 2009.
Shareholders who hold their TBS-Bermuda Common Shares in the street name of a broker must vote their shares in the manner prescribed by their broker. Brokers who hold shares on behalf of customers have the authority to vote on routine proposals when they have not received instructions from beneficial owners, but are precluded from exercising their voting discretion with respect to proposals for non-routine matters. Proxies submitted by brokers without instructions from customers for these non-routine matters are referred to as broker non-votes. We believe the proposal to approve the Scheme of Arrangement and the distributable reserves proposal are proposals for non-routine matters.
Shareholders who hold their TBS-Bermuda Common Shares in the name of a bank, broker or other holder of record and that plan to attend the meetings must present proof of ownership of TBS-Bermuda Common Shares as of the record date, such as a bank or brokerage account statement or letter, together with a form of personal identification, to be admitted to the applicable meetings.